GeneralScreen Name - MGLTBATCH
Use - The Update TBatches screen is used to find and correct GL Distribution lines linked to Temporary Batches (T Batches). During the General Ledger batching process, the GL Distribution records are created first, then the Batches are created, then the Distributions and Batches get matched together. In between the process of creating the GL Distribution records and creating the Batch records, the GL Distribution records are assigned a Temporary Batch Number (T Batch). If any errors occur during the batching process (such as a loss in connection to the SQL server), any GL Distribution records that are not fully processed to a system batch will retain the T Batch number and will not post to the GL. These T Batch records need to be assigned to a valid system batch number in order to post to the GL.
The Convert T Batch screen finds T Batch records and allows the user to assign them to a new system batch for posting to the GL.
ProcessThe "Find TBatch" button will check the GL Distribution records to see if any are still linked to a T Batch. If found, it will display the most recent T Batch number and posting period, then load the number in the "Batch#" field. If no T Batches are found, a pop up will appear saying so.
When a valid T Batch number is in the "Batch#" field, click the "Convert" button. This will generate a new batch record and transfer the stranded GL Distributions to the new batch to allow posting to the GL.
