General Information
Default Menu Location: Transaction>> Accounts Payable >> Positive Pay
Screen Name: APMAKEPP
Function: Adjutant will generate a Positive Pay .csv file based on check payments made in the system that can be sent to a bank.
Once generated, the Positive Pay csv file will be saved in the AP_PP_Exports folder contained in the Adjutant Folder.
Format
There are three formats used:
OLDPP - The traditional positive pay format containing transaction type, routing number, check date, number, amount and vendor.
NEWPP - The new format containing the account number, routing info, check number, date, amount, a check code (320 for active check, 370 for voided), and the vendor.
ATPP - The new format containing the account number, check number, dollar amount, date, issue/void incidator (I or V), and vendor information. This format is compatible with BBVA Compass Bank.
The Positive Pay screen will indicate which format is currently being used for the selected bank account.
Reset Date
Once you generate the positive pay file, the checks will be marked as "Processed". If you need to redo a positive pay file, you can reset the date of the processed flag using the Reset Date function. This will allow you to generate another file.
