Item OHF Min/Max Import Guide - Revision history

Freddy at 19:36, 10 January 2019

2019-01-10T19:36:12Z

Freddy at 15:46, 13 December 2018

2018-12-13T15:46:06Z

Freddy at 19:20, 10 December 2018

2018-12-10T19:20:14Z

Freddy at 18:28, 10 December 2018

2018-12-10T18:28:53Z

Freddy at 16:33, 10 December 2018

2018-12-10T16:33:27Z

Freddy at 18:46, 7 December 2018

2018-12-07T18:46:22Z

Freddy: Freddy moved page Item DET Import Guide to Item OHF Min/Max Import Guide

2018-12-07T16:59:32Z

Freddy moved page Item DET Import Guide to Item OHF Min/Max Import Guide

Freddy at 14:35, 7 December 2018

2018-12-07T14:35:21Z

Freddy: Created page with "."

2018-12-07T14:34:54Z

Created page with "."

New page

← Older revision		Revision as of 19:36, 10 January 2019
Line 1:		Line 1:

−	==General Import ~~Template File~~ Notes==	+	==General Data Import Notes==

−	*Template files are typically generated from their respective Import screen using an 'Export Template' button.	+	Refer to the [[Data Import General Information]] page for information and guidance on general import timeline, formatting import templates, as well as how to ensure you are using the most current template information for data imports.
−	*Using the 'Export Template' button from an updated system will help ensure that you are using the most up-to-date import file, and will help avoid errors.
−	*Templates generally (but not in all cases) contain 3 rows of header information.
−	**The first row is generally labelled with f1 through f## and is used to give a consistent column id to ~~each data column. Do not remove this row unless instructed.~~
−	**The second row is labelled with the ~~column data/field name. The values in this row are used~~ for ~~the file mapping screen. Editing these values is generally not needed~~ and ~~may make the field mapping process difficult.~~
−	**The third row (if present) is labelled either with the same values from row 2, ~~or with more detailed field descriptions. The third row is available to create a customer-friendly name for the associated data column.~~
−	***The third row should be removed from the source file prior to importing. It will cause errors since it will be treated as ~~the first import record on the file.~~
−	Import files MUST always be saved as ~~'Microsoft Excel 5.0/95 Workbook (.xls)' format until further notice. The import screens will generate errors if the file type is not correct.~~
−
−	*It is a good idea to ~~perform a Mapping Table Import~~ using ~~a current source list before beginning on any imports. Without a current mapping table,~~ the ~~quality of imports can be compromised. The Mapping Table Import only needs to be run once on a newly set up Adjutant system. It does not need to be run before each import.~~
−	**Export a current ~~list from the Mapping Table Import screen from an updated system (or contact your Implementation Consultant~~ for ~~an updated file).~~
−	**Perform a Mapping Table Import on the target system with the XLS file from the step above.

@@ Line 49: / Line 49: @@
-'''File Name(Header)/Browse:''' Use the Browse button to locate and select the completed Item OHF Min/Max import template file (in XLS format).
+'''Item File Name/Browse:''' Use the Browse button to locate and select the completed Item OHF Min/Max import template file (in XLS format).
 '''Export Template:''' Generates a blank Item OHF Min/Max template file
@@ Line 61: / Line 61: @@
 '''Default HedlFor:''' Sets the inventory holder for all imported OHF records where the HeldFor column is left blank.. This list is populated from the Item Held For Codes (HOLDER) Rule Maintenance record. If a catch-all code such as 'DEF' is used, make sure the HOLDER rule is set up properly.
-'''Validate to XLS File:''' Generates a TXT file of errors that will prevent the import from completing.
+'''Validate to TXT File:''' Generates a TXT file of errors that will prevent the import from completing.

@@ Line 46: / Line 46: @@
 Menu Location: Transaction>>Importers/Exporters>>Item Control>>Item OHF Min/Max Import
-[[File:IMPORTVPART.png]]
+[[File:ITEMIMPORTDET.png]]
-'''File Name(Header)/Browse:''' Use the Browse button to locate and select the completed Customer/Vendor Parts import template file (in XLS format).
+'''File Name(Header)/Browse:''' Use the Browse button to locate and select the completed Item OHF Min/Max import template file (in XLS format).
-'''Export Template:''' Generates a blank Customer/Vendor Parts template file
+'''Export Template:''' Generates a blank Item OHF Min/Max template file
 '''Map Fields:''' Fields must be mapped prior to importing. If no changes have been made to the column headings, the mapping screen should show all green, and you can click OK to continue. If any of the Input Field Name columns on the left are red, single-click on the line on the left column, and then double-click the desired mapped field in the right column to complete the mapping.  Repeat for any red lines on the left that should be mapped.  If there are additional columns in the source file that should NOT be mapped, they can be left unmapped (displayed in red). Mandatory fields will require that they be mapped before clicking OK.
 '''Validate to XLS File:''' Generates a TXT file of errors that will prevent the import from completing.
@@ Line 59: / Line 65: @@
-==Customer/Vendor Parts File Definitions==
+==Item OHF Min/Max File Definitions==
 Required fields are indicated with an *
@@ Line 65: / Line 71: @@
 '''*f1 - Item''' -  Item Master item code for the associated OHF record. The item code must exist in Adjutant, or it will fail validation.
-'''*f2 - Whse''' -  Inventory warehouse name
+'''*f2 - Whse''' -  Inventory warehouse name. This is required to update existing records. If left blank, the warehouse will be set to the default from the import request screen.
 '''f3 - LeadTime''' -  Order lead time in days for use in calculating delivery time. The Lead Time details in the Item C/V Part tab will override the OHF setting.
@@ Line 79: / Line 85: @@
 '''f8 - ScrapAtQty''' -  On-hand quantity, in stock units, that should be considered scrap. Import accepts only whole numbers, no decimal values.
-'''*f9 - HeldFor''' -  Inventory holder name from the HOLDER rule
+'''*f9 - HeldFor''' -  Inventory holder name from the HOLDER rule. This is required to update existing records. If left blank, the Held For will be set to the default from the import request screen.
-'''*f10 - Owner''' -  Inventory owner organization ID
+'''*f10 - Owner''' -  Inventory owner organization ID. This is required to update existing records. If left blank, the Owner will be set to the default from the import request screen.
 '''f11 - Bin''' -  Default stocking bin location based on the OHF combination. Also known as ProBin. The bin must exist in the Bins screen, the import will not create bins.
@@ Line 97: / Line 103: @@
 '''f17 - ItemCat''' -  Item category from the ITEMCAT rule. If left blank, the item category code marked as 'default' in the rule will be used.
-'''f18 - BCost''' -  Base Cost for the OHF combination
+'''f18 - BCost''' -  Updates the Bcost value in OHF. This field is part of a custom solution that will not be used for new customers.
-'''f19 - BQty''' -
+'''f19 - BQty''' -  Updates the Bqty value in OHF. This field is part of a custom solution that will not be used for new customers.
 '''f20 - PSelCode''' -  Purchase Selection code for use in Quick Buy purchasing to sort and group items with similar codes.  Accepts 10 characters alphanumeric.
@@ Line 125: / Line 131: @@
+==Item OHF Min/Max Additional Steps==
 There are no additional steps needed after the import.
@@ Line 138: / Line 137: @@
-==Customer/Vendor Parts Reconciliation==
+==Item OHF Min/Max Reconciliation==
 Reconciling imported data should begin with spot-checking several records field-by-field for complete data import.  Pick records from the source file that have the most data columns filled in.  Verify that all source file data fields imported correctly and display as expected.
@@ Line 144: / Line 143: @@
-==Customer/Vendor Parts Database Tables==
+==Item OHF Min/Max Database Tables==
-'''VPART''' - Customer/Vendor parts data is store in the VPART table according to IKEY and VENDID combination. Customer part numbers and Customer numbers are stored in the VPARTNO and VENDID fields.
+'''ITEMDET''' - Each imported OHF combination will create a unique KEYNO in this table linked to the item's IKEY and combination of LOCTID (warehouse), VENDID (Owner ID), and HELDFOR.
 [[Category: Item Control]]
 [[Category: Import Guides]]

@@ Line 17: / Line 17: @@
-==Customer/Vendor Parts Import Notes==
+==Item OHF Min/Max Import Notes==
-The Customer/Vendor Parts Import is used to set the alternate vendor or customer part number details for Adjutant item codes. The Customer/Vendor Parts Import is most commonly used to set the vendor associations for items ordered through the QuickBuy application, and to set the default order source for items.
+The OHF Import, also known as the ITEMDET import is used to add new Warehouse, Owner, Held For (OHF) records or to update the order control details on existing OHF records.
 ===Timing and Preparation===
-The Customer/Vendor Parts Import can be run any time after the Item Master import.
+The base OHF record, and additional combinations of OHF records can be created during the initial item import. The OHF import is generally used to update the details for accounting control, or Quick Buy order control based on the item's stocking/receiving warehouse.  The OHF import can be performed at any point during the implementation once the item records have been created.
 ===General Notes===
-Most of the order calculation criteria has been moved to the item OHF tab, which offers more control over the order calculations used for QuickBuy procurement. The [Item DET Import Guide|Item DET Import file] shoudl be used to update order calculation details for the QuickBuy application.
+All of the quantity values on this import are expressed in stock unit. The Quick Buy application suggests order quantities in stock units, but will convert to purchase units on the purchase order as long as item units, unit groups, and unit conversions are all set appropriately.
-==Customer/Vendor Parts File Data Scrubbing==
+==Item OHF Min/Max File Data Scrubbing==
 Every customer's data will have different issues that need addressing.  Some of the issues will not make themselves visible until after the data has been imported and is in use during parallel testing.  This is why it is critically important to perform an early import, and keep accurate notes on issues that need to be addressed on a supplemental import, or for a complete re-import.
@@ Line 42: / Line 42: @@
-==Customer/Vendor Parts Import Screen (IMPORTVPART)==
+==Item OHF Min/Max (ITEMDET) Import Screen (ITEMIMPORTDET)==
-Menu Location: Transaction>>Importers/Exporters>>Item Control>>Vendor Part Import
+Menu Location: Transaction>>Importers/Exporters>>Item Control>>Item OHF Min/Max Import
 [[File:IMPORTVPART.png]]
@@ Line 83: / Line 83: @@
 '''*f10 - Owner''' -  Inventory owner organization ID
-'''f11 - Bin''' -  Default stocking bin location based on the OHF combination. Also known as ProBin.
+'''f11 - Bin''' -  Default stocking bin location based on the OHF combination. Also known as ProBin. The bin must exist in the Bins screen, the import will not create bins.
 '''f12 - PWOBin''' - Default bin for produced items

@@ Line 67: / Line 67: @@
 '''*f2 - Whse''' -  Inventory warehouse name
-'''f3 - LeadTime''' -  Vendor order lead time in days.
+'''f3 - LeadTime''' -  Order lead time in days for use in calculating delivery time. The Lead Time details in the Item C/V Part tab will override the OHF setting.
-'''f4 - OrderInc''' -  Vendor order increment in purchase units.
+'''f4 - OrderInc''' -  Order increment in stock units. The order increment can cause the recommended order quantity to exceed the maximum quantity setting
-'''f5 - Min''' -
+'''f5 - Min''' -  Minimum on-hand stocked quantity, or reorder point, in stock units. Quick Buy will prompt for order when the projected quantity is below the minimum.
-'''f6 - Max''' -
+'''f6 - Max''' -  Maximum on-hand stocked quantity, in stock units. Quick Buy will not suggest an order amount that exceeds this quantity.
-'''f7 - OrderQty''' -
+'''f7 - OrderQty''' -  Order quantity in stock units. Generally the difference between minimum and maximum quantity.
-'''f8 - ScrapAtQty''' -
+'''f8 - ScrapAtQty''' -  On-hand quantity, in stock units, that should be considered scrap. Import accepts only whole numbers, no decimal values.
-'''*f9 - HeldFor''' -
+'''*f9 - HeldFor''' -  Inventory holder name from the HOLDER rule
-'''*f10 - Owner''' -
+'''*f10 - Owner''' -  Inventory owner organization ID
-'''f11 - Bin''' -  ProBin
+'''f11 - Bin''' -  Default stocking bin location based on the OHF combination. Also known as ProBin.
-'''f12 - PWOBin''' -
+'''f12 - PWOBin''' - Default bin for produced items
-'''f13 - CtrlAcct''' -
+'''f13 - CtrlAcct''' -  Inventory GL account for the OHF combination. Overrides the CID Master and Warehouse Item Control account.
-'''f14 - POAcct''' -
+'''f14 - POAcct''' -  PO Clearing GL account for the OHF combination. Overrides the CID Master and Warehouse PO Clearing account.
-'''f15 - ICCAcct''' -
+'''f15 - ICCAcct''' -  Inventory Clearing GL account. Overrides the CID Master and Warehouse IC Clearing account.
-'''f16 - WIPAcct''' -
+'''f16 - WIPAcct''' -  Work in progress GL account. Overrides the CID Master and Warehouse WIP account.
-'''f17 - ItemCat''' -
+'''f17 - ItemCat''' -  Item category from the ITEMCAT rule. If left blank, the item category code marked as 'default' in the rule will be used.
-'''f18 - BCost''' -
+'''f18 - BCost''' -  Base Cost for the OHF combination
 '''f19 - BQty''' -
-'''f20 - PSelCode''' -
+'''f20 - PSelCode''' -  Purchase Selection code for use in Quick Buy purchasing to sort and group items with similar codes.  Accepts 10 characters alphanumeric.
-'''f21 - StkCode2''' -
+'''f21 - StkCode2''' -  Stock code for use in Quick Buy purchasing to sort and group items with similar codes.  Accepts 10 characters alphanumeric.
-'''f22 - OrderFreq''' -  in days
+'''f22 - OrderFreq''' -  Order frequency, in days
-'''f23 - IncReOrder''' -
+'''f23 - IncReOrder''' -  Include on reorder. Set this to 'Y' to include the item OHF combination in Quick Buy.
-'''f24 - FixReOrder''' -
+'''f24 - FixReOrder''' -  Enter 'Y' to mark the item OHF combination as a fixed redorder.
-'''f25 - ProdPlant''' -
+'''f25 - ProdPlant''' -  Enter 'Y' to set the 'Produce in this Location flag for the item OHF combination.
-'''f26 - Consig''' -
+'''f26 - Consig''' -  Enter 'Y' to mark the item OHF combination as a consignment item.
-'''f27 - CycleCode''' -
+'''f27 - CycleCode''' -  Custom cycle count code to select similarly coded items for a cycle count. Accepts 4 characters alphanumeric.
-'''f28 - DefSource''' -
+'''f28 - DefSource''' -  Enter 'Y' to mark the item OHF combination 'Default Source' flag and establish the default order source.
-'''f29 - AvgCost''' -
+'''f29 - AvgCost''' -  Average cost per stocking unit for the item OHF combination.
-'''f30 - LastCost''' -
+'''f30 - LastCost''' -  Last received cost per stocking unit for the item OHF combination

← Older revision	Revision as of 16:59, 7 December 2018
(No difference)

← Older revision		Revision as of 14:35, 7 December 2018
Line 1:		Line 1:
−	.	+
		+	==General Import Template File Notes==
		+
		+	*Template files are typically generated from their respective Import screen using an 'Export Template' button.
		+	*Using the 'Export Template' button from an updated system will help ensure that you are using the most up-to-date import file, and will help avoid errors.
		+	*Templates generally (but not in all cases) contain 3 rows of header information.
		+	**The first row is generally labelled with f1 through f## and is used to give a consistent column id to each data column. Do not remove this row unless instructed.
		+	**The second row is labelled with the column data/field name. The values in this row are used for the file mapping screen. Editing these values is generally not needed and may make the field mapping process difficult.
		+	**The third row (if present) is labelled either with the same values from row 2, or with more detailed field descriptions. The third row is available to create a customer-friendly name for the associated data column.
		+	***The third row should be removed from the source file prior to importing. It will cause errors since it will be treated as the first import record on the file.
		+	Import files MUST always be saved as 'Microsoft Excel 5.0/95 Workbook (.xls)' format until further notice. The import screens will generate errors if the file type is not correct.
		+
		+	*It is a good idea to perform a Mapping Table Import using a current source list before beginning on any imports. Without a current mapping table, the quality of imports can be compromised. The Mapping Table Import only needs to be run once on a newly set up Adjutant system. It does not need to be run before each import.
		+	**Export a current list from the Mapping Table Import screen from an updated system (or contact your Implementation Consultant for an updated file).
		+	**Perform a Mapping Table Import on the target system with the XLS file from the step above.
		+
		+
		+
		+	==Customer/Vendor Parts Import Notes==
		+
		+	The Customer/Vendor Parts Import is used to set the alternate vendor or customer part number details for Adjutant item codes. The Customer/Vendor Parts Import is most commonly used to set the vendor associations for items ordered through the QuickBuy application, and to set the default order source for items.
		+
		+
		+	===Timing and Preparation===
		+
		+	The Customer/Vendor Parts Import can be run any time after the Item Master import.
		+
		+
		+	===General Notes===
		+
		+	Most of the order calculation criteria has been moved to the item OHF tab, which offers more control over the order calculations used for QuickBuy procurement. The [Item DET Import Guide\|Item DET Import file] shoudl be used to update order calculation details for the QuickBuy application.
		+
		+	The import can be used to update existing customer or vendor alternate part numbers when an exact match is found for the Item/VendNo combination. However, if a new customer/vendor part is imported and any of the other details in the import file differ, the import process will create a new record rather than update the existing record. If you are attempting to update/replace the alternate part numbers, do not fill in any of the other non-required fields on the import file.
		+
		+
		+	==Customer/Vendor Parts File Data Scrubbing==
		+
		+	Every customer's data will have different issues that need addressing. Some of the issues will not make themselves visible until after the data has been imported and is in use during parallel testing. This is why it is critically important to perform an early import, and keep accurate notes on issues that need to be addressed on a supplemental import, or for a complete re-import.
		+
		+	This file is generally built from various sources of customer supplied data, so there is rarely a need for scrubbing customer data, except when item codes or vendor numbers are changed from the customer's legacy system.
		+
		+
		+
		+	==Customer/Vendor Parts Import Screen (IMPORTVPART)==
		+
		+	Menu Location: Transaction>>Importers/Exporters>>Item Control>>Vendor Part Import
		+
		+	[[File:IMPORTVPART.png]]
		+
		+
		+	'''File Name(Header)/Browse:''' Use the Browse button to locate and select the completed Customer/Vendor Parts import template file (in XLS format).
		+
		+	'''Export Template:''' Generates a blank Customer/Vendor Parts template file
		+
		+	'''Map Fields:''' Fields must be mapped prior to importing. If no changes have been made to the column headings, the mapping screen should show all green, and you can click OK to continue. If any of the Input Field Name columns on the left are red, single-click on the line on the left column, and then double-click the desired mapped field in the right column to complete the mapping. Repeat for any red lines on the left that should be mapped. If there are additional columns in the source file that should NOT be mapped, they can be left unmapped (displayed in red). Mandatory fields will require that they be mapped before clicking OK.
		+
		+	'''Validate to XLS File:''' Generates a TXT file of errors that will prevent the import from completing.
		+
		+
		+
		+	==Customer/Vendor Parts File Definitions==
		+
		+	Required fields are indicated with an *
		+
		+	'''*f1 - Item''' - Item Master item code for the associated vendor or customer part record. The item code must exist in Adjutant, or it will fail validation.
		+
		+	'''*f2 - VPartNo''' - Vendor or Customer alternate part number
		+
		+	'''*f3 - VendNo''' - Vendor number or Customer number for the associated item
		+
		+	'''f4 - LeadTime''' - Vendor order lead time in days. Updates the CV Part tab Lead Time field that displays on the Vendor Part report. Use the [Item DET Import Guide\|Item DET Import file] to update order details for the QuickBuy application.
		+
		+	'''f5 - Rating''' - Vendor item rating. Allows a single character, either A-Z or 1-9.
		+
		+	'''f6 - OrderInc''' - Discontinued. Vendor order increment in purchase units. Use the [Item DET Import Guide\|Item DET Import file] to update order details for the QuickBuy application.
		+
		+	'''f7 - LastCost''' - Last received cost in dollars per purchase unit for the associated vendor item.
		+
		+	'''f8 - LastRec''' - Last received date for the associated vendor item last cost record.
		+
		+	'''f9 - Discount''' - Discount percentage applied to this vendor item.
		+
		+	'''f10 - Notes''' - Notes associated with this vendor item. Notes can be printed on the Vendor Part report.
		+
		+	'''f11 - MFGPartNo''' - Original manufacturer part number for the associated vendor item.
		+
		+	'''f12 - MFGName''' - Discontinued.
		+
		+	'''f13 - NType''' - Enter 'V' to create/update a vendor item record. Enter 'C' to create/update a customer item record.
		+
		+	'''f14 - QCost''' - Last quoted cost value in dollars per purchase unit for the associated vendor item.
		+
		+	'''f15 - QDate''' - Last quoted cost date for the associated vendor item last quoted record.
		+
		+	'''f16 - QExpDate''' - Last quoted cost expiration date for the associated vendor item last quoted record. If left blank, the system will use '01/01/00'.
		+
		+	'''f17 - PLeadTime''' - Discontinued
		+
		+	'''f18 - Def''' - Enter 'Y' to flag the 'Default Source' field for the associated vendor record
		+
		+	'''f19 - FabTime''' - Vendor item fabrication time in days.
		+
		+	'''f20 - QCost2''' - Alternate last quoted cost value in dollars per purchase unit for the associated vendor item.
		+
		+	'''f21 - LastCost2''' - Alternate last received cost in dollars per purchase unit for the associated vendor item.
		+
		+	'''f22 - LoctID''' - Warehouse LoctID used to set the receiving warehouse for the associated vendor item.
		+
		+
		+
		+	==Customer/Vendor Parts Additional Steps==
		+
		+	There are no additional steps needed after the import.
		+
		+
		+
		+	==Customer/Vendor Parts Reconciliation==
		+
		+	Reconciling imported data should begin with spot-checking several records field-by-field for complete data import. Pick records from the source file that have the most data columns filled in. Verify that all source file data fields imported correctly and display as expected.
		+
		+
		+
		+	==Customer/Vendor Parts Database Tables==
		+
		+	'''VPART''' - Customer/Vendor parts data is store in the VPART table according to IKEY and VENDID combination. Customer part numbers and Customer numbers are stored in the VPARTNO and VENDID fields.
		+
		+
		+	[[Category: Item Control]]
		+	[[Category: Import Guides]]