General Ledger Setup Guide - Revision history

Freddy at 16:20, 21 December 2021

2021-12-21T16:20:43Z

2021-03-18T19:29:47Z

2020-06-04T16:42:29Z

2019-01-04T17:39:42Z

‎Complete the CID Maintenance - Fiscal Calendar Tab

2018-12-17T20:12:37Z

2018-12-17T19:18:30Z

‎Complete the CID Maintenance - Fiscal Calendar Tab

2018-12-13T14:49:54Z

2018-04-13T17:57:07Z

2018-03-05T20:54:04Z

‎GL Report Groups

2018-03-05T20:46:52Z

‎Auto Batch Options (AUTOBATCH)

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 There is no harm in setting these processes up as early as possible. The nightly inventory reconciliation data can be invaluable when trying to research inventory value discrepancies after go-live.
 ==
 [[Category:Setup Guides]]
 [[Category:General Ledger]]

← Older revision		Revision as of 19:29, 18 March 2021
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	The AUTOBATCH controls the automatic nightly accounting batch generation, invoice processing, and posting options. AUTOBATCH should be set to auto-process and auto-post by default, and automation should only be disabled if customer requests it.		The AUTOBATCH controls the automatic nightly accounting batch generation, invoice processing, and posting options. AUTOBATCH should be set to auto-process and auto-post by default, and automation should only be disabled if customer requests it.
		+
		+	'''The PDF Path (text3) should be entered with the full UNC path that contains the complete server path. This is critical for non-hosted installs.'''

	* The AUTOBATCH Setup Option must be enabled in order to automate batches.		* The AUTOBATCH Setup Option must be enabled in order to automate batches.

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 The GLSTATEEARN rule is an optional setup item to control the grouping and custom calculations for the Statement of Earnings Report.  The Statement of Earninsg Report was a custom report developed for a specific customer, but could be used for any customer.
 ==Review and Complete General Ledger Setup Screens==
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 Set up any needed rollup groups, if the customer is using Financial Report Writer.  It is common for this screen to set up later in the implementation cycle, after the customer has had some experience with Adjutant reporting and knows more about what they want to create.

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 This screen holds the valid fiscal periods and all associated dates for the accounting system.
-*Edit the screen to set the ‘Current Year’ and ‘Current Period’ values.  These set the default posting period in a variety of screens. They are updated when ‘Close GL Period/Year’ is processed.
+*Edit the screen to set the ‘Current Year’ (YYYY) and ‘Current Period’ (YYYYMMM) values.  These set the default posting period in a variety of screens. They are updated when ‘Close GL Period/Year’ is processed.
 *Fill out the Period Names/Start/End Dates for the current year based on the customer’s fiscal calendar. If the customer operates on a calendar year fiscal calendar, use the ‘Fill out DefCalYear’ button during an edit function to fill out the default start and end dates for the displayed year.
 **Double-check the entry for February if you are adding a leap year
 * Use the 'Check GL Bal' button to create the fiscal period beginning and ending balance records in the the GL Accounts Balances tab. The function runs for the selected Fiscal Year, so if your implementation will span into another fiscal year, it is best to go ahead and run it for the following fiscal year.
 *Close and lock all previous periods in the current year that will not be used for testing or go-live.
 ===Complete the CID Maintenance – Accounts Tab===

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 *Fill out the Period Names/Start/End Dates for the current year based on the customer’s fiscal calendar. If the customer operates on a calendar year fiscal calendar, use the ‘Fill out DefCalYear’ button during an edit function to fill out the default start and end dates for the displayed year.
 **Double-check the entry for February if you are adding a leap year
 *Close and lock all previous periods in the current year that will not be used for testing or go-live.
 ===Complete the CID Maintenance – Accounts Tab===

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 *Work in Progress – WIP account for order/job cost, clears when invoiced, can be overridden by Warehouse entries, or Item-level entries
-*Payroll – no longer used
+*Payroll – no longer used, but an entry is required in order to generate batches - enter the suspense account, or another unused account
 *Equipment – Clearing account for equipment billing
 *Inventory – Clearing account used in Inventory Adjustment transactions, can be overridden by Warehouse entries, or Item-level entries

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 The layout and use of the screen is similar to setting up GL Types and Ranges, with the difference that Report Group ranges can overlap, and there is no need to update the GL after changes.
-At a minimum, copy the GL TYpes and Ranges data to this screen, and consult with the customer on whether they need any further customization.
+At a minimum, copy the GL Types and Ranges data to this screen, and consult with the customer on whether they need any further customization.
 ===GL Rollup Groups===

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 ===Auto Batch Options (AUTOBATCH)===
-The AUTOBATCH controls the automatic nightly accounting batch generation, invoice processing, and posting options.
+The AUTOBATCH controls the automatic nightly accounting batch generation, invoice processing, and posting options.  AUTOBATCH should be set to auto-process and auto-post by default, and automation should only be disabled if customer requests it.
 * The AUTOBATCH Setup Option must be enabled in order to automate batches.
 * The Auto Batch process must be added to the Auto Process Schedule.
   http://www.abiscorp.com/adjwiki/RULE-AUTOBATCH.ashx
 ===Customer Transaction Categories (CUSTCAT)===