Payables Management module for Adjutant efficiently manages your company’s expenditures, saving you time and money. This advanced module stores, sorts, and organizes vendor information and transactions. The Payables module then uses the information to produce a wide range of reports, including graphical reports, which present you with three-dimensional representations of your purchase history and much more. In addition, it saves you valuable time by dating your open invoices so you can easily discern how old they are, displaying the amount of cash needed to pay the invoices, and suggesting the best day to pay each invoice. You can also use Payables Management to take advantage of any early-payment discounts offered to your company. The module can be set up to make automated invoice payments prior to the discount expiration dates, saving you money.

Aside from operating seamlessly with General Ledger, the Payables module also integrates with other Adjutant modules for a smoother transition of information. For example, when used in conjunction with the Job Cost module, it provides effortless tracking of project opportunities. And when you set up cash accounts in Bank Reconciliation, these accounts will be updated with check information you can also automatically post invoices to the Billing Module for reimbursable expenses. Suggested approved AP amounts are automatically calculated whenever purchase orders are received and this amount is automatically shown at time of invoice entry. This seamless information flow between modules not only saves time by eliminating double entry, but it also suits the unique needs of today’s widely varying companies with a series of profit-increasing accounting capabilities.

Adjutant’s Order Entry simplifies the process of generating sales orders by providing instant access to comprehensive customer and inventory information. Key order controls are easily selected from drop-down lists to keep orders standardized and fast. Smart and customizable defaults for each order type can make the order creation process lightning fast. Order Entry also offers an order template feature as well as an order copy feature that allows you to quickly create recurring or similar orders by copying previously shipped orders.

Variable pricing and contract pricing controls on a customer-by-customer basis is automated with flexible, built-in pricing functionality. Users can ship to and from multiple locations on one sales order and track shipments on a line item basis. Linking shipments to active projects and phases keeps job costs updated automatically. Create new purchase orders directly from Order Entry and link your sales order to a new or existing PO.

Multiple display options, drill-downs, customizable grids, and timestamped action displays give your teams all the information they need to make smart decisions without ever leaving the screen. Production, Shipping, and Invoicing links are all directly available from the Order Entry screen to give you a complete picture of each order’s progress.

Adjutant’s Purchase Order Management is a complete purchasing system that performs real-time updates of vendor and inventory information. Seamless integration with Quoting, Order Entry, Procurement, Inventory Control, and Accounts Payable creates a system with limitless possibilities. Extensive reporting capabilities supply the information you desire to efficiently manage your company’s purchasing needs.

The Purchase Order entry screen is modeled after the Order Entry screen for speed and ease of use. Key controls and options are easily selected from drop-down lists to keep orders standardized and fast. Smart and customizable defaults for each purchase order type can make the purchase order creation process lightning fast. Purchase Orders also offers a template feature as well as an order copy feature that allows you to quickly create recurring or similar purchase orders by copying previous orders.

The Purchase Order receiving process is designed for flexibility and control. The receiving screen adapts to the type of item being received, whether it is lotcontrolled, or whether the purchase units differ from item to item. Users can stay in one screen and receive multiple lines of items in a simple, guided process. Plus, Adjutant will warn you if the costs shift between one receipt and the next for the same item, helping to avoid mistakes and keeping your costs accurate.

• Inventory Management
  • The WMS integration with Adjutant’s Inventory Management system can make inventory cycle counts so easy that you’ll want to do them more often. Cycle counts can be created and sent directly to certain scanners so the counters are assigned to exactly the inventory locations or items that they need to cover. No more confused or missed counts. The cycle count prompts on the scanners walk your employees through the process offering little room for error. Cycle counts can be quick, painless, and most of all accurate. Scanners can also be used to check inventory levels, manage inventory locations, and produce inventory labels on-the-fly. Item shelf labels are bar coded to make quick inventory checks for on-hand levels simple and fast.

• Inventory Reporting
  • Highly customizble reporting to monitor on hand, allocated, location, history, scap tracking, serial/lot breakdown and worth of inventory.

• Inventory Labeling
  • With standard or customizable labels showing details about the item down to where it was purchased. Labels make it easy to work in production, inventory control, and shipping with scanable barcodes.

• Cycle Count
  • Maintaining accurate inventories is critical for order management, sales efficiency, and your bottom line. Adjutant’s inventory cycle count features offer scalability and control to perform full-scale counts, or smaller ‘perpetual’ counts on an ongoing basis. In addition to wireless scanner prompted counts, Adjutant also offers the flexibility to process pending counts on a connected tablet or phone. The Quick Mobile Count screen lets users count a customizable group of items assigned directly to them. Offsite warehouses or even hard to reach areas can be counted by any user with a connected device. This feature is especially useful for service industries or any operation that maintains inventory in employee vehicles. Quick Mobile Count allows users to quickly perform a count of their truck and update the completed counts back to Adjutant in real time.