Difference between revisions of "Recurring Payables"

Latest revision as of 16:03, 17 July 2024

General Information

Default Menu Location Transaction >> Accounts Payable >> Generate Recurring Payables

URL ApGenerateRecurringPayables_S.htm

Function Manage and track ongoing financial obligations that occur regularly and require periodic payments.

Create Invoice Template

The template for a recurring AP invoice will be set up in the AP Invoice Master. The Template checkbox tells the system the payable will be recurring. This does two things:

1. It stops the AP Invoice from being routed for approval. Only the payables generated from this template will be approved.

2. It allows you to setup the recurring schedule by clicking the Recurring button in the Actions menu.

Generate Recurring Payables

Use the Generate Recurring screen to generate recurring payables from the AP Invoice Template previously created.

Fields/Filters

Type Select AP Invoice to generate recurring payables

End Date Cut-off date for the payables to be generated

Company Specific Organization for which payables should be generated

Order Number Specific template AP Invoice for which payables should be generated

Generated payables will be listed on the Generated Orders tab.

@@ Line 3: / Line 3: @@
 ==General Information==
-'''Default Menu Location''' Transaction >> Accounts Payable >> AP Invoice Master
+'''Default Menu Location''' Transaction >> Accounts Payable >> Generate Recurring Payables
-'''URL''' ApInvoiceMaster_S.htm
+'''URL''' ApGenerateRecurringPayables_S.htm
-'''Function''' A recurring AP invoice can be set up in the '''[[AP Invoice Master]]'''.
+'''Function''' Manage and track ongoing financial obligations that occur regularly and require periodic payments.
-The Template checkbox tells the system the payable will be recurring. This does two things:
+[[File: Recurring_Payables_Screen.png]]
-. It stops the AP Invoice from being routed for approval. Only the payable generated from this template will be approved.
-. It allows you to setup the recurring schedule by clicking the '''Recur''' button.
-[[File: AP_Invoice_Master_Template_Checkbox.png]]
+===Create Invoice Template===
+The template for a recurring AP invoice will be set up in the '''[[AP Invoice Master]]'''. The Template checkbox tells the system the payable will be recurring. This does two things:
+:1. It stops the AP Invoice from being routed for approval. Only the payables generated from this template will be approved.
-==Generate Recurring Payables==
+:2. It allows you to setup the recurring schedule by clicking the '''Recurring''' button in the Actions menu.
+[[File:Recurringpayables.png]]
+[[File:Recurringstatus.png]]
-'''Recurring payables can be generated by going to:''' Transaction >> Accounts Payable >> Generate Recurring Payables
+===Generate Recurring Payables===
-'''Screen Name''' ApGenerateRecurringPayables_S.htm
+Use the Generate Recurring screen to generate recurring payables from the AP Invoice Template previously created.
-'''Function''' This screen is used to create recurring purchase and sales orders that have been previously set up.
+'''Fields/Filters'''
+:'''Type''' Select AP Invoice to generate recurring payables
-[[File: Recurring_Payables_Screen.png]]
+:'''End Date''' Cut-off date for the payables to be generated
-'''Type:''' Type of order you wish to create (purchase orders or sales orders)
+:'''Company''' Specific Organization for which payables should be generated
-'''End Date:''' Cut-off date for the orders to be created
+:'''Order Number'''  Specific template AP Invoice for which payables should be generated
-'''Customer/Vendor:''' Created orders for the organization
+[[File: Genrecurring.png]]
-'''Generate:'''  To generate the orders; any recurring sales orders marked as Auto-Ship will be automatically shipped and ready for invoicing.
+Generated payables will be listed on the Generated Orders tab.
+[[File: Recurrpayable.png]]
 [[Category:Accounts Payable]]