Accounts Receivable Setup Guide

Overview

This guide covers the setup of the Accounts Receivable (AR) application. The Accounts Receivable application covers invoicing sales orders, receiving payments, and producing customer AR Statements. AR setup should be completed after the System Manager Setup Guide and the General Ledger Setup Guide have been completed to avoid running into any roadblocks.

Initial Setup

Set Up the System Cash/Checking Accounts Screen

This screen is usually found under the Maintain -> Accounts Payable menu. It controls the valid accounts that appear in the Apply Cash Receipts Cash Account list.

• Add all needed Cash Account GL records. One of the accounts should have the Default AR Account box checked.

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Set up Finance Charge Controls

If the customer will be generating finance charges for unpaid invoices, set up all Bill To records with a Finance Charge Annual Percentage Rate and an optional grace period number of days. Discuss the Finance Charge Generation process with customer and confirm a process is established to generate the finance charge invoices on a schedule every month. Refer to the Generate Finance Charges Wiki page for additional details on the finance charge process.

• Review Setup Options FCEXCLPAID (excludes zero balance invoices) and FCNEWCOUNTER (uses FCINV counter from CID Maintenance) and set according to customer's preference.

Verify the AR Item Codes Exist in Item Master

The 'CID_ITEMS_NEW' XLS file can be found in the Implementation Files folder on the FTP site. This file should have been imported as part of the initial CID setup. There are several item codes related to AR data imports and AR processing. Verify that all items in the import are available in Item Master and are set up with the correct OHF records.

Review and Update Rule Maintenance Records

Rule (RULE)

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Rule 2 (RULE2)

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• Additional notes

Review and Complete Additional Accounts Receivable Setup

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• notes

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Scrub and Import Open Data

Refer to Accounts Receivable Conversion Guide (UNDER CONSTRUCTION) for detailed information on the import and reconciliation process.

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