Difference between revisions of "Item OHF Accounts Import Guide"

Revision as of 09:23, 5 August 2019

1 General Data Import Notes
2 Item OHF Accounts Import Notes
- 2.1 Timing and Preparation
3 Item OHF Accounts File Data Scrubbing
4 Item OHF Accounts Import Screen (IMPORTOHF)
5 Item OHF Account File Definitions
6 Item OHF Accounts Additional Steps
7 Item OHF Accounts Reconciliation
8 Item OHF Accounts Database Tables

General Data Import Notes

Refer to the Data Import General Information page for information and guidance on general import timeline, formatting import templates, as well as how to ensure you are using the most current template information for data imports.

Item OHF Accounts Import Notes

The OHF Accounts Import will update the GL Account overrides on the Item OHF tab for existing Item OHF records. The import can be used to add GL Account overrides or to update existing accounts. Blank GL account entries on the import file are ignored, and will not update the corresponding records. The import file will accept multiple OHF combinations for the same item code.

Timing and Preparation

Import OHF Accounts can be used at any time after the OHF records exist to update the GL Accounts associated with an Item OHF combination.

Item OHF Accounts File Data Scrubbing

Every customer's data will have different issues that need addressing. Some of the issues will not make themselves visible until after the data has been imported and is in use during parallel testing. This is why it is critically important to perform an early import, and keep accurate notes on issues that need to be addressed on a supplemental import, or for a complete re-import.

This file is generally built from existing ITEM OHF data and existing GL Account data, so there is rarely a need for scrubbing customer data, beyond verifying that the item, gl account, and OHF data is correct.

Item OHF Accounts Import Screen (IMPORTOHF)

Menu Location: Transaction>>Importers/Exporters>>Item Control>>Item OHF Accounts Import

Item File Name/Browse: Use the Browse button to locate and select the completed Item OHF Accounts import template file (in XLS format).

Export Template: Generates a blank Item OHF Accounts template file

Map Fields: Fields must be mapped prior to importing. If no changes have been made to the column headings, the mapping screen should show all green, and you can click OK to continue. If any of the Input Field Name columns on the left are red, single-click on the line on the left column, and then double-click the desired mapped field in the right column to complete the mapping. Repeat for any red lines on the left that should be mapped. If there are additional columns in the source file that should NOT be mapped, they can be left unmapped (displayed in red). Mandatory fields will require that they be mapped before clicking OK.

Item OHF Account File Definitions

Required fields are indicated with an *

*f1 - Item - Item Master item code for the associated OHF record. The item code must exist in Adjutant, or it will fail validation.

f2 - CtrlAcct - Inventory GL account for the OHF combination. Overrides the CID Master and Warehouse Item Control account. A blank GL account entry will be ignored, and will not clear out any existing entry in the corresponding field.

f3 - POAcct - PO Clearing GL account for the OHF combination. Overrides the CID Master and Warehouse PO Clearing account. A blank GL account entry will be ignored, and will not clear out any existing entry in the corresponding field.

f4 - ICCAcct - Inventory Clearing GL account. Overrides the CID Master and Warehouse IC Clearing account. A blank GL account entry will be ignored, and will not clear out any existing entry in the corresponding field.

f5 - WIPAcct - Work in progress GL account. Overrides the CID Master and Warehouse WIP account. A blank GL account entry will be ignored, and will not clear out any existing entry in the corresponding field.

*f6 - Whse - Inventory warehouse name. The warehouse/owner/heldfor combination for each imported line must exist in the OHF tab for the associated item, or the import line will be ignored.

*f7 - HeldFor - Inventory holder name from the HOLDER rule. The warehouse/owner/heldfor combination for each imported line must exist in the OHF tab for the associated item, or the import line will be ignored.

*f8 - Owner - Inventory owner organization ID. The warehouse/owner/heldfor combination for each imported line must exist in the OHF tab for the associated item, or the import line will be ignored.

Item OHF Accounts Additional Steps

There are no additional steps needed after the import.

Item OHF Accounts Reconciliation

Reconciling imported data should begin with spot-checking several records field-by-field for complete data import. Pick records from the source file that have the most data columns filled in. Verify that all source file data fields imported correctly and display as expected.

Item OHF Accounts Database Tables

ITEMDET - Each imported OHF combination will update the GL account data fields for the matching KEYNO in this table linked to the item's IKEY and combination of LOCTID (warehouse), VENDID (Owner ID), and HELDFOR.

@@ Line 8: / Line 8: @@
 ==Item OHF Accounts Import Notes==
-The OHF Accounts Import will update the GL Account overrides on existing Item OHF records. The import can be used to add GL Account overrides or to update existing accounts.
+The OHF Accounts Import will update the GL Account overrides on the Item OHF tab for existing Item OHF records. The import can be used to add GL Account overrides or to update existing accounts. Blank GL account entries on the import file are ignored, and will not update the corresponding records. The import file will accept multiple OHF combinations for the same item code.
@@ Line 46: / Line 47: @@
 '''*f1 - Item''' -  Item Master item code for the associated OHF record. The item code must exist in Adjutant, or it will fail validation.
-'''*f2 - Whse''' -  Inventory warehouse name. This is required to update existing records. If left blank, the warehouse will be set to the default from the import request screen.
+'''f2 - CtrlAcct''' -  Inventory GL account for the OHF combination. Overrides the CID Master and Warehouse Item Control account. A blank GL account entry will be ignored, and will not clear out any existing entry in the corresponding field.
-'''f3 - LeadTime''' -  Order lead time in days for use in calculating delivery time. The Lead Time details in the Item C/V Part tab will override the OHF setting.
-'''f4 - OrderInc''' -  Order increment in stock units. The order increment can cause the recommended order quantity to exceed the maximum quantity setting
-'''f5 - Min''' -  Minimum on-hand stocked quantity, or reorder point, in stock units. Quick Buy will prompt for order when the projected quantity is below the minimum.
-'''f6 - Max''' -  Maximum on-hand stocked quantity, in stock units. Quick Buy will not suggest an order amount that exceeds this quantity.
-'''f7 - OrderQty''' -  Order quantity in stock units. Generally the difference between minimum and maximum quantity.
-'''f8 - ScrapAtQty''' -  On-hand quantity, in stock units, that should be considered scrap. Import accepts only whole numbers, no decimal values.
-'''*f9 - HeldFor''' -  Inventory holder name from the HOLDER rule. This is required to update existing records. If left blank, the Held For will be set to the default from the import request screen.
-'''*f10 - Owner''' -  Inventory owner organization ID. This is required to update existing records. If left blank, the Owner will be set to the default from the import request screen.
-'''f11 - Bin''' -  Default stocking bin location based on the OHF combination. Also known as ProBin. The bin must exist in the Bins screen, the import will not create bins.
-'''f12 - PWOBin''' - Default bin for produced items
-'''f13 - CtrlAcct''' -  Inventory GL account for the OHF combination. Overrides the CID Master and Warehouse Item Control account.
-'''f14 - POAcct''' -  PO Clearing GL account for the OHF combination. Overrides the CID Master and Warehouse PO Clearing account.
-'''f15 - ICCAcct''' -  Inventory Clearing GL account. Overrides the CID Master and Warehouse IC Clearing account.
-'''f16 - WIPAcct''' -  Work in progress GL account. Overrides the CID Master and Warehouse WIP account.
-'''f17 - ItemCat''' -  Item category from the ITEMCAT rule. If left blank, the item category code marked as 'default' in the rule will be used.
-'''f18 - BCost''' -  Updates the Bcost value in OHF. This field is part of a custom solution that will not be used for new customers.
-'''f19 - BQty''' -  Updates the Bqty value in OHF. This field is part of a custom solution that will not be used for new customers.
-'''f20 - PSelCode''' -  Purchase Selection code for use in Quick Buy purchasing to sort and group items with similar codes.  Accepts 10 characters alphanumeric.
-'''f21 - StkCode2''' -  Stock code for use in Quick Buy purchasing to sort and group items with similar codes.  Accepts 10 characters alphanumeric.
-'''f22 - OrderFreq''' -  Order frequency, in days
-'''f23 - IncReOrder''' -  Include on reorder. Set this to 'Y' to include the item OHF combination in Quick Buy.
-'''f24 - FixReOrder''' -  Enter 'Y' to mark the item OHF combination as a fixed redorder.
-'''f25 - ProdPlant''' -  Enter 'Y' to set the 'Produce in this Location flag for the item OHF combination.
-'''f26 - Consig''' -  Enter 'Y' to mark the item OHF combination as a consignment item.
+'''f3 - POAcct''' -  PO Clearing GL account for the OHF combination. Overrides the CID Master and Warehouse PO Clearing account. A blank GL account entry will be ignored, and will not clear out any existing entry in the corresponding field.
-'''f27 - CycleCode''' -  Custom cycle count code to select similarly coded items for a cycle count. Accepts 4 characters alphanumeric.
+'''f4 - ICCAcct''' -  Inventory Clearing GL account. Overrides the CID Master and Warehouse IC Clearing account. A blank GL account entry will be ignored, and will not clear out any existing entry in the corresponding field.
-'''f28 - DefSource''' -  Enter 'Y' to mark the item OHF combination 'Default Source' flag and establish the default order source.
+'''f5 - WIPAcct''' -  Work in progress GL account. Overrides the CID Master and Warehouse WIP account. A blank GL account entry will be ignored, and will not clear out any existing entry in the corresponding field.
-'''f29 - AvgCost''' -  Average cost per stocking unit for the item OHF combination.
+'''*f6 - Whse''' -  Inventory warehouse name. The warehouse/owner/heldfor combination for each imported line must exist in the OHF tab for the associated item, or the import line will be ignored.
-'''f30 - LastCost''' -  Last received cost per stocking unit for the item OHF combination
+'''*f7 - HeldFor''' -  Inventory holder name from the HOLDER rule. The warehouse/owner/heldfor combination for each imported line must exist in the OHF tab for the associated item, or the import line will be ignored.
+'''*f8 - Owner''' -  Inventory owner organization ID. The warehouse/owner/heldfor combination for each imported line must exist in the OHF tab for the associated item, or the import line will be ignored.
@@ Line 120: / Line 76: @@
 ==Item OHF Accounts Database Tables==
-'''ITEMDET''' - Each imported OHF combination will create a unique KEYNO in this table linked to the item's IKEY and combination of LOCTID (warehouse), VENDID (Owner ID), and HELDFOR.
+'''ITEMDET''' - Each imported OHF combination will update the GL account data fields for the matching KEYNO in this table linked to the item's IKEY and combination of LOCTID (warehouse), VENDID (Owner ID), and HELDFOR.
 [[Category: Item Control]]
 [[Category: Import Guides]]