View source for GL Generate Batches

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===General Information===

'''Default Menu Location''' Transaction >> General Ledger >> Generate Batches

'''Screen Name''' SUPERBATCH

'''Function''' The Generate Batches screen is used to create batches that can be posted to the General Ledger.

[[File:Generate_Batches_Screen.png]]

The '''Organization''' field allows you to process batches by organization.  

The '''Process Thru''' field allows you to process transactions through a specific accounting date.

The '''Project''' fields allow you to process Invoicing, PO Receipt, Accounts Payable, SO WIP, and Inventory transactions for a specific Project.

The '''SO''' field allows you to process Invoicing transactions for a specific Sales Order.

Select the processes you wish to run and click '''Generate'''.  The processes are described below.

Ask your Adjutant implementation consultant for a visual display of the [^Journal-Entry-Basics|Journal Entry Architecture].

===Purchase Order===

'''Receipts into GL:'''  Debits the Item Control account and credits the PO Clearing account.  These accounts are listed on the OHF tab of the Item Master.

See [^journal-entries-po-receipt|this page] for more info.
===WO Work In Progress===

'''Sales Order:'''  Debits item WIP account and credits Item Control account for Sales Order shipments.

'''Service Order:'''  Debits item WIP account and credits Item Control account for Service Order billings.

'''Production:'''  For inventory that was used: Debits item WIP account and credits Item Control account.  For inventory that was created: Debits Item Control account and credits item WIP account.

===Accounts Payable (This is for use with Adjutant AP only)===

'''Transfer to Accounting:'''  Moves the GL entries generated while Invoicing PO Receipts, AP Invoice Entry (and voids), and Printing Checks to the GL.

===Accounts Receivable (This is for use with Adjutant AR only)===

'''Transfer to Accounting:'''  Moves the GL entries generated while applying Cash Receipts and Credits to the GL.

===Invoicing===

'''Transfer to Accounting:'''  Debits Cost of Goods Sold account, credits Revenue account, credits Sales Tax, debits Accounts Receivable, and credits WIP account.

'''Transfer Draw Billing:'''  Debits Accounts Receivable, Debits/Credits Over/Under Billing (depending on completion status), Debits Retainage, Credits Revenue (depending on completion status).   

See [^GLJEBATCH|this page] for more info on how these accounts are determined. 

===Inventory Transfer/Adjustments===

'''Transfer/Adjust Inventory:'''  Debits/credits appropriate Item Control and Inventory Clearing accounts according to stock transfers and adjustments.


[[Category: Accounts Payable]]
[[Category: Accounts Receivable]]
[[Category: General Ledger]]