View source for Creating a Manual Journal Entry

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==Overview==

This guide shows how to create and post a simple manual entry to the general ledger. Large multi-line journal entries can also be imported via the 'Import Batch' process. 


==Creating the Journal Entry==

[[File:Creating_a_Manual_Journal_Entry_1.png]]

# Load the '''GL Journal Entry''' screen from '''Transaction > General Ledger > GL Journal Entry''' or from the screen search feature.
# Select '''New Batch''' from the Actions list.
#* All general ledger posting in Adjutant requires a GL Batch record
#* A batch number value will be automatically generated from the system batch counter
# Review and update the fields on this screen as needed:
#* The 'Posting Date' will default to the current date. Update as needed.
#* (Optional) The 'Control Total' value is an additional safety check that will prompt a warning if either side (debit or credit) of the batch posting total does not match the entered total. It also provides a reference total value for the posting that can be used for reporting. Enter the batch total if desired.
#* The '''Post Year''' and '''Post Period''' should default to the current fiscal year and period. Override these entries if needed. 
#* Enter a 'Reference' value for the posting. The Reference field accepts any combination of numbers and letters. 
#* (Optional) Enter a detailed note in the 'Header Note' area.
# Select the '''Batch Entries''' tab to enter the posting line item details.
#* Enter the '''GL Account''' for the first posting detail. A type-ahead list will show matching GL accounts. You can also search using the drop-down list, or the magnifying glass search feature. 
#* (Optional) The 'Note' field can be used to store a line note for each posting detail. This can be used in advanced reporting. 
#* Enter the '''Debit''' or '''Credit''' value for this GL account detail. It is not necessary to enter the credit sign. 
#* (Optional) The '''Project ID''', '''Project Name''', and '''Phase''' fields can be used to link the posting amounts to a Project for budget or cost reporting.
# Select '''Save Line Item''' from the Actions list to save the posting detail. A new detail line will automatically be loaded. 
# Continue entering GL Account and debit/credit details as needed. When finished, select '''Save Line Item''' from the Actions list. 


==Posting the Journal Entry Batch==

The journal entry must be posted before it affects the general ledger. The journal entry can be reviewed and edited until it's batch record has been posted. 

# Select the '''Unposted Batches''' tab.
# Use the checkbox field in the 'Selected' column to select the desired journal entry batch.
# (Optional) Selecting 'Print' from the Actions list will launch the 'GL Distribution Report' with all the entries filled in to produce a report that can be used to review the journal entry details. 
# When you are ready to post the batch to the general ledger, select '''Post''' from the Actions list. 
#* A posting confirmation message will display asking if you are ready to post all selected batches. Press 'OK' to post.



[[Category: General Ledger]]