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Page Revision: Tue, 09 Jun 2009 11:31

Default Menu Location¶

Transaction ==> Time Billing ==> Generate Batches

General Information¶

The Generate Batches screen is used to create batches that can be posted to the General Ledger.

The Organization field allows you to process batches by organization. The Process Thrufield allows you to process transactions through a specific accounting date. The Project fields allow you to process Invoicing, PO Receipt, Accounts Payable, SO WIP, and Inventory transactions for a specific Project. The SO field allows you to process Invoicing transactions for a specific Sales Order.

Select the processes you wish to run and click Generate. The processes are described below.

Ask your Adjutant implementation consultant for a visual display of the Journal Entry Architecture.

Batch Creator

Purchase Order¶

Receipts into GL: Debits the Item Control account and credits the PO Clearing account. These accounts are listed on the OHF tab of the Item Master.

See this page for more info.

WO Work In Progress¶

Sales Order: Debits item WIP account and credits Item Control account for Sales Order shipments.

Service Order: Debits item WIP account and credits Item Control account for Service Order billings.

Production: For inventory that was used: Debits item WIP account and credits Item Control account. For inventory that was created: Debits Item Control account and credits item WIP account.

Accounts Payable (This is for use with Adjutant AP only)¶

Transfer to Accounting: Moves the GL entries generated while Invoicing PO Receipts, AP Invoice Entry (and voids), and Printing Checks to the GL.

Accounts Receivable (This is for use with Adjutant AR only)¶

Transfer to Accounting: Moves the GL entries generated while applying Cash Receipts and Credits to the GL.

Invoicing¶

Transfer to Accounting: Debits Cost of Goods Sold account, credits Revenue account, credits Sales Tax, debits Accounts Receivable, and credits WIP account.

Transfer Draw Billing: Debits Accounts Receivable, Debits/Credits Over/Under Billing (depending on completion status), Debits Retainage, Credits Revenue (depending on completion status).

See this page for more info on how these accounts are determined.

Inventory Transfer/Adjustments¶

Transfer/Adjust Inventory: Debits/credits appropriate Item Control and Inventory Clearing accounts according to stock transfers and adjustments.