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Page Revision: Tue, 20 Nov 2012 11:01

Table of Contents [Hide/Show]    General Description    Physical/Legal/Tap    Payment    Instructions       Edit an Existing Address       Add a New Address       Set up a new tap:          Enter legal and tap size information          Enter Payment Information

General Description¶

Default Menu Location: Transaction >> Tapping >> Tap Setup

Screen Name: TAPENTRY

Function: The Tap Setup Screen is used to create new tap and inspection service orders, enter builder payments, and maintain legal (S-B-L-T) locations of addresses.

Tap Setup - Click for full size

Physical/Legal/Tap¶

The first tab on the Tap Entry screen will display all addresses (linked SHIPTO children) in the District you select at the top of the screen.


Underneath the District ID and Name fields are two other fields that will filter the list of addresses:

• Builder: A list of all builders (organizations with the BUILDER attribute) will appear in this list. Builders are linked to an address via the Connection Information screen. You will be forced to choose a builder when entering payment for an address on the Payment tab.
  

• Subdivision: : A list of all subdivisions (linked SUBDIV children) in the District you select at the top of the screen. You can fill out the subdivision on the Connection Information screen or you can fill it out here.
  

Payment¶

The Payment tab/screen is used to apply a check/payment to a single or multiple taps.

Instructions¶

Edit an Existing Address¶

STEP 1: Enter the District ID or Name in the fields at the top of the screen.

STEP 2: Locate the address you want to edit within the grid. You can filter by Builder, Subdivision, or by anything in the street number or name by using the Street Address Filter.

STEP 3: After selecting the address in the grid, click the EDIT icon to edit the corresponding fields for the address.

STEP 4: Click SAVE once finished editing.

Add a New Address¶

STEP 1: Enter the District ID or Name in the fields at the top of the screen.

STEP 2: Click the ADD icon.

STEP 3: Fill out as much information as possible and then click SAVE.

Set up a new tap:¶

Enter legal and tap size information¶

STEP 1: Enter the District's ID or Name in the District fields.


STEP 2: Select the address in the grid. Click Edit .


STEP 3: Enter the corresponding legal info (S-B-L-T) and then select the Tap Size from the drop-down menu. Enter the Fee if the tap is a Commercial Tap per quote.


STEP 4: Enter the Builder's name in the Builder field (located under the Address field in the middle-left portion of the screen).


STEP 5: Enter any other needed information, such as Address info, Key Map, Cross Street, etc

STEP 6: Click Save and move to the Payment tab.

Enter Payment Information¶

STEP 7: Click the "new" button in the upper right hand corner (the user must ensure there is a builder selected before creating a new payment).


STEP 8: This will immediately take the user to the "Payment Date" field. This date may vary depending on the company's preference (date could be the deposit date, the check date, etc).


STEP 9: Next, enter the check number for this payment. Note: One check can be used to pay multiple taps. However, each separate check will require separate entry.


STEP 10: Next, enter the check amount.


STEP 11: If this payment is associated with an existing contract, use the Contract drop down box to associate the appropriate contract.


STEP 12: The "Generate SvrOrds" box on the left side of the screen is used to generate various associated service orders for the taps (one example of this would be inspections required for the tap).


STEP 13: Once all of the check and service order information has been entered, now the user will select the addresses (taps) the payment was made for.


STEP 14: Note: In order to save the payment, the 'Check Amount' and 'Total Applied" must be equal, and the 'Remaining Balance' must be 0.


STEP 15: The final step is to press the save button in the upper right hand portion of the screen. Upon saving, the user will be prompted to print working service orders and the system will notify the user of the service orders generated by this payment.