Page History: Accounts Payable ACH Setup Process
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Page Revision: Tue, 15 May 2018 08:15
General Description
A new Accounts Payable ACH process has been developed that sends an ACH formatted file per AP check paid. This process can also send a formatted email to the AP Contact of the check recipient, or a default email address of your choice. Below is a breakdown of the screens involved, and the required setup.
Screens Involved
- Rule Maintenance
- Checking Accounts
- Contacts
- Generate AP EFT File
Required Setup
Rule Maintenance: First requirement is to setup the ACH Data Setup rule.
GL Account - Here you will specify the checking account from which payments will be made.
File Name - This is where you will specify the name of the file that is generated.
Format - This is currently built to handle Amegy Bank's format. Contact your consultant to discuss what is needed to generate a format for your specific bank.
Default Email - Here you can specify a default email for the file to be sent to; the process will only send to this email address if there is no AP contact associated to the Company receiving the check payment.
Checking Accounts:Next, navigate to the Checking Accounts screen, and add the ACH information to the GL Account you specified in the rule above.
ACH Name - The name of the Bank.
ACH ID - The associated ACH ID Number used to process the transactions.
Next ACH Check Number - Enter the first check number to begin with. This will count up as checks are processed.
Contacts:The system will send the file in an email to the AP Contact associated to the recipient company. To make a contact an "AP Contact" simply navigate to the Contacts screen, and add the "AP Contact" attribute to the contact record.
