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[...] module is installed. CFSSHOWTOTAL - Option to show total band, default is off. CHECKORDERINC - For PO screen, and if enabled, force the OrdQty to be multiple of the the OHF orderinc value. Only check if OrderInc is 0, and if the PO qty is in stk units. If not a multiple, reset to nearest multiple and alert user. CLEARPOMSN - Clears the Project ID and Phase fields on the Purchase Order for each new line item. COILLABELLOG - Add print button to display coil screen to print a one-off tag. Printed when COILLABELLOG CID option is set. COILLABELX2 [...]
[...] Options & Definitions
ADJAP - Adjutant Accounts Payable module is installed. CHECKORDERINC - For PO screen, and if enabled, force the OrdQty to be multiple of the OHF orderinc value. Only check if OrderInc is 0, and if the PO qty is in stk units. If not a multiple, reset to nearest multiple and alert user. CLEARPOMSN - Clears the Project ID and phase fields on the purchase order for each new line item. CONFUSER - User ID defaults into the Confirm To field on the Purchase Order Header. CONSUMABLE - CONSUMABLE DIRITEMDET - DIRITEMDET [...]
[...] change layout of AMSBUNDLE user fields. Change layout of user fields to match new format (Pass Customer PO# to Eclipse in the User1 field, and pass the Job# to Eclipse). AMSINC2D - When enabled, will take the final scrap coil signal from Connex (Type = 2, Reason = D) and zero out the used coil. This should work with the AMSSCRAP2D Rule to apply the scrap amount to a correct GL Account. AMSMACHASUSER - When enabled, will display the machine as the user ID in the History tab of Item Master for jobs completed through AMS/Connex integration. AMSORDERSQL - Directs OrderIN, [...]
[...] few different options for updating the Sales Order (SO) line unit cost from a linked Purchase Order (PO) line. Below are some of the CID Setup Options available, and how they work to update the linked SO cost. PORECUPSOCOST
The PORECUPSOCOST is the default setup option for most customers who want to update the SO line item unit cost once the linked item is received. The PORECUPSOCOST option requires that the PO line item code and the SO line item match. For example, even with the setup option enabled, if you have an item code of BOLT1001 [...]
General Information
Default Menu Location : Transaction >> Procurement >> Quick Buy Screen Name : QUICKBUY Function : The Quick Buy screen makes recommended stock replenishment purchase and production orders for items based on inventory availability and min/max settings. You can also transfer items from one warehouse to another from Quick Buy. Quick Buy - Click for full image
Basic Guidelines for Items in Quick Buy
The Quick [...]
[...] has many uses. From this screen you can: 1. Create a new AP Invoice. 2. Create an AP Invoice from a PO Receipt, or several PO Receipts. 3. Edit an existing AP Invoice. 4. Void an existing AP Invoice. 5. Mark an invoice as approved. 6. Print a Manual Check for an invoice. 7. Set up Recurring Payables . 8. Create a "Pass-Thru" that creates an AR Invoice from an AP Invoice. AP Invoice Master Screen Invoice Details Tab Voucher - Voucher Vendor - Soldfrom vendor which is where one got the purchase form [...]
[...] change layout of AMSBUNDLE user fields. Change layout of user fields to match new format (Pass Customer PO# to Eclipse in the User1 field, and pass the Job# to Eclipse). AMSPUNCHISP - If set, then use RCODE = P as leading punch question. AMSUSER2PROFILE - Change values in orderin.del file. AMSUSER5CUSTNO - Change to use profile profile instead of ams profile. AUTOQUICKCART - Automatically create a carton with settings from QUICKCARTON whenever a shipping event is created. If AUTOQUICKCART is enabled, make default QuickCart when SE is saved. AVAILRED - AVAILRED BLANKESTDATE [...]
General Information
A PO Receipt will debit the Item Control account and credit PO Clearing (aka Accrued AP). The credit to PO Clearing will be cleared when the receipt is invoiced in AP. If the invoice is created without clearing the receipt(s), the Clear Unbilled PO Receipts screen can be used to clear the credit.
Please note that your PO Clearing Account in the GL should reconcile to your Unbilled PO [...]
General Information
Default Menu Location : Transaction >> Accounts Payable >> Clear Unbilled PO Receipts Screen Name : CLOSEPOREC Function: Clearing/Closing Unbilled PO Receipts removes PO Receipt records from the AP Invoice Screen. This process is typically used when [...]
General Information
Default Menu Location Reports >> Accounts Payable >> Unbilled PO Receipts Screen Name UNBILLEDPOREC Function An Unbilled PO Receipt is defined as a line that [...]
General Information
Default Menu Location Transaction >> Purchase Order >> PO Receipt Screen Name POREC Function The PO Receipt Screen is used to receive the items listed on open purchase orders. This screen is also frequently accessed from the Purchase Orders screen by clicking the PO Rec button. PO Receipt Screen
How To Receive
Enter the purchase order number in the PO Number field. Enter a Packing List number in the PL # field. Enter [...]
[...] lot# 1234, then perform a separate receipt of 500 feet under the same lot number (1234), then these receipts will display on separate lines in the #Lot tab of Item Master. Each line will have a separate PackID number even though the lot numbers are the same. Stock Item: Stocked in a warehouse Sales Tax: The item will have applicable sales tax Resell: To add the item on a sales order. If unchecked, this will also add tax to the receipted amount on a PO, provided the vendor has a tax amount in the Remit To screen of their Organization [...]
[...] count. For more information on the Cycle Count screen, refer to the following Wiki : CLEAN UP UNBILLED PO RECEIPTS
The Unbilled PO Receipts report should be run throughout the year as a regular procedure to spot check for purchase order receipts that may need attention or correction. However, at end of year, it is important to perform a deep-clean of the report and remove any lingering purchase order or accounts payable issues that have remained on the report [...]
PO Processing General Information
The main function of PO Processing is to allow users to put processed material along with a processing charge onto a special purchase order type. Upon receipt of the processed material, users can modify in the raw material and processing fees into the value of the processed material. This is ideal for users who send coil, or similar raw materials to outside vendors for painting or shearing. The Purchase Order features allow the processed material to show as "On Order" while it is out for processing. [...]
General Information
Default Menu Location Transaction >> Purchase Order >> New PO Receipt Screen Name PORECNEW Function The PO Receipt Screen is used to receive the items listed on open purchase orders. This screen is also frequently accessed from the Purchase Orders screen by clicking the PO Rec button. How To Receive
Enter the purchase order number in the PO Number field. Select a line and enter the qty received in the Qty - field Do not save the PO [...]
[...] open. BUYINQB (Force to Buy in QB): This attribute will force the item to the Purchase module of Quick Buy, even if marked as produced. BUYCONFIG: This attribute can be put on an item that's on the BOM of a configurable part. This will order the BOM item (the one with the BUYCONFIG attribute) when the user selects the 'PO' button from a sales order containing the configurable part. The raw materials from the BOM will be combined on the PO (one line per item). This is meant to work with items that are stocked [...]
[...] previously entered purchase order and click this icon to copy it to a new purchase order. Recurring PO: Click the Recurring Purchase Order icon to setup a recurring sales order. The Template box must be checked in order to use this icon. Use the Generate Recurring Orders screen to generate and ship them. PO Receipt: Click this icon to enter the PO Receipt screen to receive the contents on this PO.
Select the PORECFAST setup option to open the Quick [...]
General Information
Screen Name : s_task modal Function : The Quick PO screen is a modal from the Task Screen on web and tablet [...]
[...]
Default Menu Location : Transaction >> Importers/Exporters >> Purchase and Sales Orders >> Import PO Receipt Screen Name : IMPORTCSPO Function : Uses an order confirmation file from Central States vendor to process cost updates only (see checkbox on screen) or cost updates and quantity receipts (occurs when Update Cost Only not enabled)
This screen has only been tested with a specific file from Central States and has not been tested or used for any other purpose.
Key Import Fields PO: The system [...]
[...]
Default Menu Location : Transaction >> Importers/Exporters >> Purchase and Sales Orders >> Import PO Receipt Screen Name : IMPORTCSPO Function : Uses an order confirmation file from Central States vendor to process cost updates only (see checkbox on screen) or cost updates and quantity receipts (occurs when Update Cost Only not enabled)
This screen has only been tested with a specific file from Central States and has not been tested or used for any other purpose.
Key Import Fields PO: The system [...]
[...] General Information
Default Menu Location Transactions >> Importers/Exporters >> Accounting >> Cash Receipts Import Screen Name IMPORTCASHREC Function The Cash Receipt Import screen will import and apply Cash Receipts towards open AR invoices or create deposit/open credit receipt records. Cash Receipts Import Screen
File Name/Browse: Use the Browse button to locate and select the completed Cash Receipts import template file (in XLS format). Export Template: Generates a [...]
[...] Number instead of Project ID. QSUPHIDE1 - If enabled, hide contact, contract and status fields from Quick Task screen. QSUPNOTASKPFIX - Option to exclude Standard Task code from Task title when created from Quick Support screen. QTNOSHOWCOMP - Option to suppress task complete popup. Don't blank out date after save. Refresh Daily View Screen if active. QTREQPROJ - Option to Make Project Required. Quick Time Entry already has option (QTREQPROJ). Added to Quick Support II QTYONTASK [...]
[...] Entry
Accounting Entry
Purchase Order Received:
Debit to the Inventory Account
Credit to the PO Clearing Account Invoice for Purchase order:
Debit to the PO Clearing Account
Credit to the Account Payable Account Pay Invoice:
Debit to the Accounts Payable Account
Credit to the Cash in Bank Account
When a stock item is received, the Inventory Control account is determined by the Control Account listed on the OHF tab of the Item Master . If that account is blank or invalid, then the Control Account listed on the Warehouse [...]
[...] Default Menu Location: Jump Screen from Sales Order Screen Name: GENPOQUEST2 Function: The Generate PO look allows a user to create a PO from line items on a Sales Order. Generate PO screen Special [...]
[...] have the security required to change the number.) Fields
APINVNO: AP Invoice number BIDPO: Bid PO/Vendor Inquiry BOL: Bill of Lading GLBATCH: GL Batch number INVNO: Invoice number LOTNO: Lot# on PO Receipts (only if POAUTOLOT setup option is selected) PONO: Purchase Order RFQNO: Customer Quote SONO: Sales Order/Work Order TASK: Service Order (if TASKNEWSEQ setup option is selected) WONO: Production Work Order Accounts
The Accounts tab contains the system default GL accounts for many different [...]
[...] Invoice Number + - BOL Bill of Lading BOL # + - BOM Bill of Material BPONO Bid Purchase Order Bid PO Number + - COIL Coil Coil Lot + - CONTRACT Contract ENT Organization Custno + - ETEMP Email Template EXPRPT Expense Report GLBATCHH Journal Batch Batch Number + - INBOX Used for Inbox Email process ITEM Inventory Item Item Code + - LOTITEM Lot Number (on hand) for an Item Lot Number + - MSN Project Project ID or Project Number + - PCR Program Change Request (ECR) ECR # PONO Purchase Order PO # PROJOPP Project Opportunity [...]
[...] Control - Non-Stock: Inventory GL account for non-stock items, can be overridden by Item-level entries. PO Clearing: Clearing account between PO Receipt and AP Invoice entry, credited at PO Receipt and debited at AP Invoice entry, can be overridden by Item-level entries. IC Clearing: Clearing account used in Inventory Adjustment transactions, can be overridden by Item-level entries. WIP Account: Work-in-process clearing account for order/job cost, clears when invoiced, can be overridden by Item-level entries. [...]
[...] Add . STEP 6: Enter the Item number, Vendor Part Number and Quantity Ordered. STEP 7: Save the PO. When Adjutant asks “Autonumber PO?” click Yes . STEP 8: TRANSACTION >> PURCHASE ORDERS >> PO RECEIPT STEP 9: Enter the number of the PO entered in Step 2 into the PO Number blank. STEP 10: Enter the number of the paper packing list into the Packing List # blank. STEP 11: For each line item, enter the Quantity Received, Lot Number and Label Count [...]
[...] Whse field on Purchase Order line items. All lines will be received into the warehouse listed on the PO Header. PORECCHGWHSE - Allows you to change the receiving warehouse during a PO Receipt. POSPLITTAX - Split tax out on itemact record if POSPLITTAX is enabled. POSWITCHWHSE - Automatically updates all PO line items with new Receiving Warehouse when it is changed on the PO Header. POTEMPWHSE - Add new temp whse field to POREC screen. If filled in, items are received into this [...]
[...] Acknowledging is done on the Header Tab of the Purchase Order. The user must have permission to edit a PO in order to select the Acknowledged Check Box. PO Acknowledged Flag Within __ Days of Date: This will filter order selection to show only orders within a specified number of days. Past Due This will filter order selection to show only past due orders. Dates
The date fields determine where the Within and Past Due filters start counting from Req. Header: Required date on the PO header Est. Del. Header: [...]
