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[...] Add/Maintain checking accounts for the Accounts Receivable and Accounts Payable modules. System Check Accounts Check Numbers
Checking Accounts are defined once in the Checking Accounts screen. Other information entered on this screen such as Bank Name, Address, Routing Number, and Account Number may be printed on the check. The next check number that Adjutant will use is also defined on the System Cash/Checking Accounts screen.
Please note that the Next Check [...]
[...] User 3 field of the AMS_ORDERIN/AMSORDER and AMSBUNDLE/AMS_Bundlein tables. AP20CHKNO - Create new check number and manual check number fields in apchkacct table (16 characters). Use as check number fields if AP20CHKNO setup option is enabled. Change screens to use 15 char numbers. APAGEPOLIST - Add POs linked to AP Invoice to polist field in cursor. Only works in detail mode. APAPRPPAYZERO - Makes 0 show up in grid. APCCVENDOR2 - If enabled, AP Credit Card Vendors must use the [...]
[...] The user's ID on the SMTP server SMTP Password: The user's password on the SMTP server ESMTP: Check this box if the user is on an Extended SMTP setup FaxPress Name: Fax Server system name Fax User ID: Fax User ID Fax Password: Fax Password RSS Feed: Enter a valid RSS Feed to display feeds on the user desktop Active User: Check this box if the user is currently active and uses the system Locked Out: Check this box to lock a user out of the system
Uncheck this box to let them log in again. [...]
[...] General Information
Default Menu Location: Transaction >> Importers/Exporters >> Accounting >> AP Check Import Screen Name: IMPORTAPCHK Function: This screen imports historical AP Check payment records tied to AP Invoice numbers in Adjutant. Import AP Checks Screen
File Name(Header)/Browse: Use the Browse button to locate and select the completed AP Check Header import template file (in XLS format). Note - both the Header and Distributions files are required and must be imported at the same time. [...]
[...] are typically printed from the the Print Checks screen in Accounts Payable. Print Checks
A single check may be issued for a single invoice from the Manual Check screen. There are several options available to you on the Print Checks screen, such as: Vendor AP Invoice Due Date AP Invoice Discount Date Payment Priority These options allow you to print checks for specific invoices that have been approved, instead of all approved invoices. After printing checks, the program will ask if you want to "Reprint [...]
[...] Ship To locations. CCAPPROVE - Option to not block save of SO if using approvals. CHECKPACKQTY - Check entered qty vs system packqty. It Qty isnt a multiple, round to nearest multiple and notify user. CHECKPROFILE - CHECKPROFILE CHKZEROPRICE - Notifies user if item has $0 price and SO line is submitted to production. COILPROD - If set, coils must have color and gauge filled out in profile table. PWOs are grouped by GAUGE and COLOR. CPARTBILLTO - CPARTBILLTO DEPTPROD - Add new logic to S2P to break up PWO by Gauge/Color. Process logic by department based on log4 [...]
[...] and AR transactions to your bank's current balance.
The Bank Rec screen may also be used to enter Manual Cash Adjustments.
Filters
The Filter tab of the Bank Rec screen controls what is displayed on the Checks/Deposits/Adjustments tab. The user may select a Checking Account, Date Range, and Status. Leaving the Date Range blank will return all records for the selected checking account and status. The Group By Deposit Code/Date option is checked by default. Unchecking this option will display a Cash Receipt record for every invoice, instead of grouping them [...]
[...] example: 100,103,105:108 will print invoice number 100, 103, 105, 106, 107, and 108. All Unprinted: Check this box to print ALL invoices that have not yet been printed/processed.
Checking this box will make the program ignore the invoice number range.
All: Check this box to print All invoices. This is useful if you wish to print all unpaid invoices or all invoices for a particular customer.
Checking this box will make the program ignore the invoice number range.
Customer Code: Enter a customer ID if you wish to print invoices [...]
General Information
Default Menu Location Reports >> Accounts Payable >> AP Check Register Screen Name APCHKREG AP Check Register Function The AP Check Registration allows tracking on all the checks from Accounts Payable. A Vendor and the appropriate Checking Account must be entered. Clicking the Output button will display the results in Message Control by the field options selected.
Fields/Filters
Check Register can be modified and narrowed as needed. Select and enter [...]
[...] Valid date codes are ##d (for days), ##w (for weeks), or ##m (for months). f8 - Admin - Enter a 'Y' to check the Admin box on the Options tab of the Standard Task screen. Leave blank or enter 'N' to leave the box unchecked. f9 - NonBill - Enter a 'Y' to check the Non-Billable Task box on the Options tab of the Standard Task screen. Leave blank or enter 'N' to leave the box unchecked. f10 - InHouse - Enter a 'Y' to check the In-House box on the Options tab of the Standard Task screen. Leave blank or enter 'N' to [...]
[...] Menu Location Transaction >> Accounts Payable >> Void AP Checks Screen Name APCKVOID Function An AP check or range of checks can be voided by going to the Void AP Checks screen. Void AP Checks Screen Fields and Filters
Select the checking account and enter the check number range to void. The check [...]
[...] generation to 1 per carton). BOLCHECKCOD - If enabled, and cod amount >0, then Cashier or Company Check must be selected to save. BOLCONTPROJ - Change source of contact to Def Contact of Organization, or Default Contact of Project if BOLCONTPROJ is enabled. BOLFROMSO - Loads all line item descriptions and line item weights into Bill of Lading detail. BOLLOCKDATE - Prevents the Bill of Lading date from being edited once the BOL has been saved. BOLLOCKPHASE - If set, the Phase field on the BOL becomes locked to just phases of linked tasks (no free text). BOLSTKFROMSO [...]
[...] complete tasks. To view all work for a specific location, enter the address in the Location field and check the All dates box. Make sure you are viewing both incomplete and complete service orders. Double-click on the service order # to drill down into the Task Entry Screen for more information. You may right-click on any service order # to display a drop-down menu. The fields and buttons in this screen are described below. Client: The customer/client you wish to view tasks for. This entry will be an organization with a Sold To attribute that has been previously set [...]
[...] invoice amount f6 - PaidAmt - Cumulative amount paid toward this invoice. If also importing an AP Check file, this amount should match the total of all non-void checks linked to the invoice. f7 - Balance - AP invoice open balance f8 - UDRef - AP invoice reference # f9 - APAcc - AP payable GL account stored in the APMAST table. This is used for selecting AP invoice records by payable account on some reports. This value should match the account flagged as the control account in the AP Invoice Distribution import. f10 - PurDate - AP Invoice Date value. Generally [...]
[...] Dec: The quantity of decimal places allowed when entering a quantity of the item Allocate at Order: Check this box if the item is lot controlled and you want to be able to allocate specific lots when entering a Sales Order. Master-Track: This assigns a different PackID to items receipted under the same lot number. For example, if you receipt 1000 feet of coil under lot# 1234, then perform a separate receipt of 500 feet under the same lot number (1234), then these receipts will display on separate lines in the #Lot tab of Item Master. Each line will have a separate [...]
General Information
Default Menu Location: Transaction >> Accounts Payable >> Non Check Payments Screen Name: APNONCHECK Function: The non-check payment screen allows you to mark AP Invoices as paid without issuing a check. Non-Check Payment Screen
The AP Invoice must have a Payment Priority of N, E, or C in order to allow you to pay it from this screen. Payment [...]
[...] 0 should not be paid. There are 4 letters that can be used to specify how an invoice is paid. M = Manual Check. Use the MC button on the AP Invoice screen to pay these invoices. N = Non-Check Payment. Use the Non Check [...]
[...] to add builders and subdivisions to Adjutant.
Payment
The Payment tab/screen is used to apply a check/payment to a single or multiple taps.
Select a Builder from the dropdown menu at the top and then click the ADD icon to enter a new payment. See the Instructions section on this page for more details on this tab. Addl Payment - This will display a grid that shows additional payment tasks that can be generated from Tap Screen. To add tasks to this list, select the Additional Payments service order group on the standard task setup. Pay Existing - This will [...]
[...] Description
A new Accounts Payable ACH process has been developed that sends an ACH formatted file per AP check paid. This process can also send a formatted email to the AP Contact of the check recipient, or a default email address of your choice. Below is a breakdown of the screens involved, and the required setup. Screens Involved
- Rule Maintenance - Checking Accounts - Contacts - Generate AP EFT File
Required Setup Rule Maintenance : First requirement is to setup the ACH Data Setup rule. GL Account - Here you will specify the checking [...]
General Information
Default Menu Location : Reports >> Accounts Payable >> AP Check Info Screen Name : CHECKINFO Function: The AP Check Info screen displays basic information [...]
[...] amounts. The Recalc Amounts button rebuilds the 1099 totals for the selected reporting year based on AP Check transactions. Then, use the Print tab filters and settings to generate a List Report for review for each 1099 Type. After reviewing the list report, leave all three output checkboxes unchecked and click Output to produce the 1099 forms for the indicated 1099 Type. You can perform an alignment test before this step to confirm the form layout. To produce the 1096 Summary form for the indicated 1099 Type, check the 1096 Report [...]
[...] module is installed. ADJGL - Adjutant General Ledger module is installed. AP20CHKNO - Create new check number and manual check number fields in apchkacct table (16 characters). Use as check number fields if AP20CHKNO setup option is enabled. Change screens to use 15 char numbers. APAGEPOLIST - Add POs linked to AP Invoice to polist field in cursor. Only works in detail mode. APAPRPPAYZERO - Makes 0 show up in grid. APCHECK48 - Allows 48 invoices on a check [...]
[...] there is no match found, a new BOM with the new rev level will be created. IsPhantom - Enter 'Y' to check the 'Phantom' box in the BOM Details tab Custom - Enter 'Y' to check the 'Custom' box in the BOM Details tab Current - Enter 'Y' to check the 'Current' box in the BOM Details tab Locked - Enter 'Y' to check the 'Locked' box in the BOM Details tab Route - Enter a route name from the Route Maintenance screen to associate the BOM with a route. The route name must exactly match [...]
[...] is no match found, a new BOM with the new rev level will be created. f3 - IsPhantom - Enter 'Y' to check the 'Phantom' box in the BOM Details tab f4 - INote - BOM-level input note. There is not a way to import detail-level input notes. f5 - ONote - BOM-level output note. There is not a way to import detail-level output notes. f6 - Custom - Enter 'Y' to check the 'Custom' box in the BOM Details tab f7 - Current - Enter 'Y' to check the 'Current' box in the BOM Details tab f8 - Locked - Enter 'Y' to check [...]
[...] an existing AP Invoice. 4. Void an existing AP Invoice. 5. Mark an invoice as approved. 6. Print a Manual Check for an invoice. 7. Set up Recurring Payables . 8. Create a "Pass-Thru" that creates an AR Invoice from an AP Invoice. AP Invoice Master Screen Invoice Details Tab Voucher - Voucher Vendor - Soldfrom vendor which is where one got the purchase form RemitTo - Who to send the check to for the purchase or bill PO# - The purchase order that the invoice corresponds to. An invoice can have multiple [...]
[...] docvault files from copy source RFQ to new RFQ. Ask during save process. DOCLIMITCHECK - System will check the Credit Limit on Bill To screen when entering new task or sales order. EDITSTKDESC - Allows the user to edit the description of a stock item on a Sales Order. EXTMARGIN - If set, then launch new shared margin screen. FINDITEMMATCH - Uses "find near" logic when searching for items in Item Master, Sales Order, Purchase Order. INCFREIGHT - Display freight as a line item on Sales Order and Invoice. INCPACKING - Display packing as a line item on Sales Order and [...]
[...] Response Time: Due Date Offset:
Options Tab
Standard Task Options Tab Inspection Required: Check this box if there is an inspection required to complete the task. Check for Duplicates: Check this box if you want the system to check and see if this standard task has ever been used before when [...]
[...] will do the same as Address, but it will total the amount of hours by billcode. Inspection Required: Check this box if there is an inspection required to complete the task. Check for Duplicates: Check this box if you want the system to check and see if this standard task has ever been used before when [...]
[...] exclude and direct questions/answers on a printed form and for calculated values (see below) Calc: Check this box if the question/answer is to be a calculated value Enter the formula to be used to calculate the value in the Formula field Dec Qty: The number of decimal places allowed in the answer (for Number type questions) Inch: Check this box if the number is to be displayed in inches
Ft-Inch: Check this box if the number is to be displayed in feet and inches Min: The minimum number allowed for [...]
[...] week to display. Click the icon to refresh the contents of the screen and display any changes made. Check the Auto box if you want the system to automatically refresh every time a change is made. Select the week you wish to view. The date is indicative of the Monday's date for that week. The total number of hours posted for the week. Automatically populated. The service order number and task name for the selected task in the Weekly Time Sheet Grid. Check the Past Due box to view tasks that have occurred, but haven't had time posted to them. [...]
