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[...] module is installed. CFSSHOWTOTAL - Option to show total band, default is off. CHECKORDERINC - For PO screen, and if enabled, force the OrdQty to be multiple of the the OHF orderinc value. Only check if OrderInc is 0, and if the PO qty is in stk units. If not a multiple, reset to nearest multiple and alert user. CLEARPOMSN - Clears the Project ID and Phase fields on the Purchase Order for each new line item. COILLABELLOG - Add print button to display coil screen to print a one-off tag. Printed when COILLABELLOG CID option is set. COILLABELX2 [...]
[...] use > qty on hand, the total qty on hand will be used when Enter or yes is selected. 46SCRAP - Allow entry of scrap after processing items made from coil. 46SINGLE - Prompt users to enter footage used on scanner after each line is completed. If enabled, process each pwo scan thru process (assume + entered each time) 48LABEL - Will print coil/coil-like tags for items assembled using Prompt 48. 74ALLOCMATCH - Validates loaded coil through 74/79 against SO Allocations and prevents loading if the lot# for the scanned P# is not already allocated to the SO. 74_ALLQTY [...]
[...] Options & Definitions
ADJAP - Adjutant Accounts Payable module is installed. CHECKORDERINC - For PO screen, and if enabled, force the OrdQty to be multiple of the OHF orderinc value. Only check if OrderInc is 0, and if the PO qty is in stk units. If not a multiple, reset to nearest multiple and alert user. CLEARPOMSN - Clears the Project ID and phase fields on the purchase order for each new line item. CONFUSER - User ID defaults into the Confirm To field on the Purchase Order Header. CONSUMABLE - CONSUMABLE DIRITEMDET - DIRITEMDET [...]
General Information Default Menu Location Transaction >> General Ledger >> GL Journal Entry >> Import Batch
Screen Name GLJEBATCH
Function The Journal Entry Batch Importer can be used to make payroll adjustments in the Accounting system in Adjutant.
Importing Payroll Entries Payroll entries, just like any other journal entry, can be imported into Adjutant using the Import Batches Tab
The Import Batches Tab (located [...]
General Information
A PO Receipt will debit the Item Control account and credit PO Clearing (aka Accrued AP). The credit to PO Clearing will be cleared when the receipt is invoiced in AP. If the invoice is created without clearing the receipt(s), the Clear Unbilled PO Receipts screen can be used to clear the credit.
Please note that your PO Clearing Account in [...]
[...] few different options for updating the Sales Order (SO) line unit cost from a linked Purchase Order (PO) line. Below are some of the CID Setup Options available, and how they work to update the linked SO cost. PORECUPSOCOST
The PORECUPSOCOST is the default setup option for most customers who want to update the SO line item unit cost once the linked item is received. The PORECUPSOCOST option requires that the PO line item code and the SO line item match. For example, even with the setup option enabled, if you have an item code of BOLT1001 [...]
[...] change layout of AMSBUNDLE user fields. Change layout of user fields to match new format (Pass Customer PO# to Eclipse in the User1 field, and pass the Job# to Eclipse). AMSPUNCHISP - If set, then use RCODE = P as leading punch question. AMSUSER2PROFILE - Change values in orderin.del file. AMSUSER5CUSTNO - Change to use profile profile instead of ams profile. AUTOQUICKCART - Automatically create a carton with settings from QUICKCARTON whenever a shipping event is created. If AUTOQUICKCART is enabled, make default QuickCart when SE is saved. AVAILRED - AVAILRED BLANKESTDATE [...]
General Information
Default Menu Location : Maintain >> General Ledger >> Recurring Journal Entries Screen Name : GLENTRY Function: Setup recurring journal entries either as a standard entry or as a distribution from a single account. GL Recurring Entries Fields
Name - Your name for the recurring entry. Description - A description of the journal entry (what it does, why it's there, etc). Type - Standard or [...]
[...] has many uses. From this screen you can: 1. Create a new AP Invoice. 2. Create an AP Invoice from a PO Receipt, or several PO Receipts. 3. Edit an existing AP Invoice. 4. Void an existing AP Invoice. 5. Mark an invoice as approved. 6. Print a Manual Check for an invoice. 7. Set up Recurring Payables . 8. Create a "Pass-Thru" that creates an AR Invoice from an AP Invoice. AP Invoice Master Screen Invoice Details Tab Voucher - Voucher Vendor - Soldfrom vendor which is where one got the purchase form [...]
Setup Options & Definitions
ALLRES - Post time to any resource on the Time and Material Entry screen (no assignments necessary). CHKTSKPOLNK - Checks for Linked Purchase Orders on Tasks and warns the user to receive and close the purchase order before completing the task. ICNEWCOST - Change scrap screen to use Cost Tiers if ICNEWCOST enabled. LOCKTDATE - Locks the transaction date as today's date when entering materials in Time and Material entry. MATCHSOL - Only Solution Codes with the same starting number as the Standard Task may [...]
General Information
Default Menu Location Transaction >> Purchase Order >> New PO Receipt Screen Name PORECNEW Function The PO Receipt Screen is used to receive the items listed on open purchase orders. This screen is also frequently accessed from the Purchase Orders screen by clicking the PO Rec button. How To Receive
Enter the purchase order number in the PO Number field. Select a line and enter the qty received [...]
General Information
Default Menu Location Transaction >> Purchase Order >> PO Receipt Screen Name POREC Function The PO Receipt Screen is used to receive the items listed on open purchase orders. This screen is also frequently accessed from the Purchase Orders screen by clicking the PO Rec button. PO Receipt Screen
How To Receive
Enter the purchase order number in the PO [...]
PO Processing General Information
The main function of PO Processing is to allow users to put processed material along with a processing charge onto a special purchase order type. Upon receipt of the processed material, users can modify in the raw material and processing fees into the value of the processed material. This is ideal for users who send coil, or similar raw materials to outside vendors for painting or shearing. The Purchase Order features allow the processed material to show as "On Order" while [...]
[...] is used to create batches that can be posted to the General Ledger. Generate Batches Screen Journal Entry [...]
[...] listed on the CID Maintenance screen will be used. Accounting of Stock Item
Purchase Order Receipt: A Debit is made to Stock Inventory account and a Credit is made to Accrued AP (P.O. Clearing) For more information please see the PO Receipt page AP Invoice: A Debit is made to Accrued AP and a Credit is made to Accounts Payable For more information please see the Accounts Payable page AP Check: A Debit is made to Accounts Payable and a Credit is made to a cash account For more information please [...]
[...] UNDER CONSTRUCTION
UNDER CONSTRUCTION
UNDER CONSTRUCTION
General Information
In the double-entry accounting system, each accounting entry records related pairs of financial transactions for asset, liability, income, expense, or capital accounts. Recording of a debit amount to one account and an equal credit amount to another account results in total debits being equal to total credits for all accounts in the general ledger. If the accounting entries are recorded without error, the aggregate balance of all accounts having positive [...]
[...] ALLOWTASKQUOTE ALTPROBCODE - Allows the user to edit the description of the Standard Task used in the Task Entry Screen. CHTSKPOLNK - Checks for Linked Purchase Orders on Tasks and warns the user to receive and close the purchase order before completing the task. COLORBYDEPT - Color codes tasks by Department instead of by Priority. The Department Color Picker (Maintain >> Task Management >> Dept Color Picker) may be used to determine the color coding. EDITPROJNOTE - If enabled, then the project note can be edited from the grid. The project is updated on lost focus on the [...]
[...] Importers/Exporters >> Accounting >> Cash Receipts Import Screen Name IMPORTCASHREC Function The Cash Receipt Import screen will import and apply Cash Receipts towards open AR invoices or create deposit/open credit receipt records. Cash Receipts Import Screen
File Name/Browse: Use the Browse button to locate and select the completed Cash Receipts import template file (in XLS format). Export Template: Generates a blank Cash Receipt import template file Map Fields: Fields must be mapped prior to importing. [...]
[...] part. This will order the BOM item (the one with the BUYCONFIG attribute) when the user selects the 'PO' button from a sales order containing the configurable part. The raw materials from the BOM will be combined on the PO (one line per item). This is meant to work with items that are stocked in the same way they are configured (driven by the controlling quantity on the configuration screen). So if the item on the BOM is controlled by the Length question, the raw material is meant to have a stocking unit of FT. COA (Certificate of Analysis): [...]
[...] please see the following: Purchase Orders - Line Items / Purchase Orders - AP Info / Purchase Orders - Receipt History
Fields/Filters
Open/Close: Click this icon to open or close a purchase order. Copy: Select a previously entered purchase order and click this icon to copy it to a new purchase order. Recurring PO: Click the Recurring Purchase Order icon to setup a recurring sales order. The Template box must be checked in order to use this icon. Use the Generate Recurring Orders screen to generate and ship them. PO [...]
General Information
Default Menu Location : Transaction >> Accounts Payable >> Clear Unbilled PO Receipts Screen Name : CLOSEPOREC Function: Clearing/Closing Unbilled PO Receipts removes PO Receipt records from the AP Invoice Screen. This process is typically used when an AP Invoice is entered without the corresponding PO [...]
[...] f1 - OrderNo - Purchase Order Order # field value (max 30 characters). This field can be used in the PO Header screen to search for records. *f2 - Owner - Inventory owner name *f3 - PODate - Purchase Order Date (MM/DD/YY format) *f4 - ReqDate - Purchase Order Required Date (MM/DD/YY format). If left blank, the Req Date field will be set to 01/01/00. *f5 - EstDate - Purchase Order Est Date (MM/DD/YY format). If left blank, the Est Date field will be set to 01/01/00. f6 - Freight - Freight terms for the selected purchase order. Valid freight terms from the FREIGHT [...]
[...] ShipVia - Ship Via from original order. Valid ship via names from the SHIPVIA rule should be used. If an entry is found during import that doesn't match an existing SHIPVIA rule record, that entry will be added to the SHIPVIA rule with no other rule details. This allows the import to complete, but could add unwanted records to the SHIPVIA rule. f7 - FOB - Free on Board value from original order. Valid FOB names from the FOB rule should be used. If an entry is found during import that doesn't match an existing FOB [...]
General Information
Default Menu Location Transaction >> General Ledger >> GL Journal Entry Screen Name GLJEBATCH Function The General Ledger module is completely integrated with all modules and is the key to maximizing the efficiency and accuracy of your financial data. Batch Header Tab
Journal Entry Batch Header Tab Batch Number Posting Year/Period Control Total The total amount for the specific entry, to ensure debits and credits balance. [...]
[...] This assigns a different PackID to items receipted under the same lot number. For example, if you receipt 1000 feet of coil under lot# 1234, then perform a separate receipt of 500 feet under the same lot number (1234), then these receipts will display on separate lines in the #Lot tab of Item Master. Each line will have a separate PackID number even though the lot numbers are the same. Stock Item: Stocked in a warehouse Sales Tax: The item will have applicable sales tax Resell: To add the item on a sales order. If unchecked, this [...]
[...] distribute to other warehouses. Checking this box prevents this warehouse from being used in Order Entry. Central Whse: Checking this box will include shipping event transfers in the usage totals when updating the min/max quantities for that warehouse. Click the Setup Item Codes button to set up all stock items for receipt/distribution in the warehouse selected. Accounts Tab
The Accounts tab is used to set up the default control and clearing accounts for the warehouse selected. The GL account entries in the Warehouse Accounts tab [...]
[...] terms for the selected sales order. Valid freight terms from the FREIGHT rule should be used. If an entry is found during import that doesn't match an existing FREIGHT rule record, that entry will be added to the FREIGHT rule with no other rule details. This allows the import to complete, but could add unwanted records to the FREIGHT rule. f7 - Terms - Payment terms for the selected sales order. Valid terms from the TERMS rule should be used. If an entry is found during import that doesn't match an existing [...]
[...]
Default Menu Location : Transaction >> Importers/Exporters >> Purchase and Sales Orders >> Import PO Receipt Screen Name : IMPORTCSPO Function : Uses an order confirmation file from Central States vendor to process cost updates only (see checkbox on screen) or cost updates and quantity receipts (occurs when Update Cost Only not enabled)
This screen has only been tested with a specific file from Central States and has not been tested or used for any other purpose.
Key Import Fields PO: The system [...]
General Information
The Batch Generator can make several batch journal entries. One of the options is the batch for Invoicing (Sales Order shipment or Time Entry billing). Many things affect which GL accounts will be debited or credited when creating an invoice. There are typically 5 accounts affected during invoicing: 1. Accounts Receivable - AR is debited in the amount of the invoice. 2. Revenue - Revenue is credited in the amount of the invoice less sales tax. 3. Sales Tax - Sales Tax is credited in the amount of the tax on the [...]
[...]
Default Menu Location : Transaction >> Importers/Exporters >> Purchase and Sales Orders >> Import PO Receipt Screen Name : IMPORTCSPO Function : Uses an order confirmation file from Central States vendor to process cost updates only (see checkbox on screen) or cost updates and quantity receipts (occurs when Update Cost Only not enabled)
This screen has only been tested with a specific file from Central States and has not been tested or used for any other purpose.
Key Import Fields PO: The system [...]
