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General Information
Default Menu Location : Maintain >> General Ledger >> Recurring Journal Entries Screen Name : GLENTRY Function: Setup recurring journal entries either as a standard entry or as a distribution from a single account. GL Recurring Entries Fields
Name - Your name for the recurring entry. Description - A description of the journal entry (what it does, why it's there, etc). Type - Standard or [...]
[...] to add the Depreciation Schedule attribute for this record Dept - Department name for this asset. Entries must exactly match the name value from the Departments (DEPT) rule. BasedOn - Item code that the asset records is based on. Must be an existing item code from Item Master. TagID - Asset Tag ID (30 characters max, alphanumeric) Serial - Serial Number 1 for the asset (30 characters max, alphanumeric). If no serial number is available, copy the TagID value to this column. Name - Asset Name (30 characters max, alphanumeric) Descrip - Longer description of asset [...]
General Information
Default Menu Location Transaction >> General Ledger >> GL Journal Entry Screen Name GLJEBATCH Function The General Ledger module is completely integrated with all modules and is the key to maximizing the efficiency and accuracy of your financial data. Batch Header Tab
Journal Entry Batch Header Tab Batch Number Posting Year/Period Control Total The total amount for the specific entry, to ensure debits and credits balance. Reference Notes Reverse Rev Year/Period Batch Entries [...]
[...] total debits being equal to total credits for all accounts in the general ledger. If the accounting entries are recorded without error, the aggregate balance of all accounts having positive balances will be equal to the aggregate balance of all accounts having negative balances. Accounting entries that debit and credit related accounts typically include the same date and identifying code in both accounts, so that in case of error, each debit and credit can be traced back to a journal and transaction source document, [...]
[...] button is used. *f9 - SOType - Sales Order Type code from the SOTYPE rule. Blank or invalid import entries will use the first entry from the SOTYPE rule. *f10 - ShipTo - Ship To organization number f11 - Notes - Sales order header notes f12 - Status - Sales order status code. Valid entries are 'O' (Open), 'C' (Closed), and 'V' (Void). If Status is blank or invalid, the sales order will be set to 'O'pen status. f13 - OrdDate - This field is no longer in use f14 - EstDate - Sales Order Load Date (MM/DD/YY format) f15 - ConfirmTo - Sales [...]
General
Screen Name: IMPORTTIME1 Function: The Timesheet Importer screen allows importing time entries to existing tasks. The import screen also has the ability to complete the tasks that the time entries get imported to. The Time Sheet Import process will also check for costs for Time and Equipment entries and apply them towards the task. Time Entry costs are pulled from the resource's Cost Factor. Equipment line costs are pulled from the equipment item's Average Cost. Template: Timesheet Import Template [...]
[...] could add unwanted records to the FOB rule. f8 - SP - Salesperson name on the invoice. Salesperson entries should exactly match an existing Contact record set up with the Salesperson attribute. If they do not match, the entry will be imported to the datatable, but it will not display in AR Invoice Master. f9 - PoNum - Customer PO number from the original order f10 - HeldFor - Held For organization ID. This field is not required on the header file. f11 - SoType - Sales Order type. This field is no longer in use. f12 - TaxRate - Tax rate percentage. This value is [...]
[...] remit to record. *f9 - POType - Purchase Order Type code from the POTYPE rule. Blank or invalid import entries will use the default entry from the POTYPE rule. *f10 - HeldFor - Inventory Held For name f11 - ConfirmTo - Purchase Order Confirm to field value (max 60 characters) f12 - Remarks - Purchase Order Remarks field value (max 100 characters) f13 - Buyer - Purchase Order Buyer. Buyer entries should exactly match an existing Contact record set up with the Buyer attribute. If they do not match, the entry will not be imported. f14 - FOB [...]
[...] non-stock inventory control account.
For more information on the WIP functionality please see the Journal Entry Invoicing page Ship SO: A Debit is made to WIP and a Credit is made to the same Inventory Control account used at the end of production. Work in Progress is used again to signify that the inventory can not be used for another order and we have not yet invoiced for it.
For more information on orders not yet invoiced please see the Shipped and Not Invoiced page Invoice: A Debit is made to COGS and a Credit is made to WIP
For more information on the [...]
[...] the current invoice, and applies them if found. BGAUTOJC - Automatically generates the matching WIP entries for Job Cost when an Invoicing batch is created. BGAUTOSO - Automatically generates the matching WIP entries for Sales Orders when an Invoicing batch is created. BGAUTOSVR - Automatically generates the matching WIP entries for Tasks (service orders) when an Invoicing batch is created. BGREQPROJID - Requires a Project ID to be entered before any shipped sales orders that are linked to a project can be [...]
[...] automatically loaded onto the screen. Closing a Period changes the current fiscal period. You can still post entries into a closed period that is not locked. Locking a Period prevents any batches from being posted into that period. Closing a Year will move the fiscal year's profit/loss into the Retained Earnings account that's listed on the CID Maintenance screen. Click here for Close GL Period/Year FAQ Q: Can you post batches into a period that's been closed. A: Yes, you can post batches into a closed period as long as the period has not been locked. Q: Once a period [...]
[...] matches any of the bulleted items above, the profile screen drop-down list will be limited to only rule entries from the corresponding numbered rule. For example, if editing the profile color details for an item with 'PRESS BRAKE' in the item description, only items from PCOLORTWO will show up in the drop-down as valid for 'PRESS BRAKE' items. If the associated item description does not have any text that matches any of the bulleted items above, the drop-down list will include ALL of the entries from ONE and TWO (and THREE for the Width drop-down). [...]
[...] IMPORTTIME2 Function: The Task/Time Import function allows you to import and complete new tasks with time entries attached to them. Template: Task/Time Import Template Note: The GroupKey column is used to tied multiple time entries [...]
[...] an additional tap to be paid for. All historical payments made will continue to show up on the Tap Journal report.
Meter History Tab
Current Read: The most recent read entered (either from Add, Read, or Remove entries) Previous Read: The second most recent read entered [...]
[...] Daily Time Viewer
Screen Name DAYVIEW
Function The Daily Time Viewer allows you to view all time entries for any given week, showing daily and weekly totals of hours logged.
Fields and Filters
The resource dropdown provides a list of all contacts with a resource attribute. Selecting a resource and clicking load will load any time entries for that resource for the week selected in the Week Of box Navigation Arrows: Click these arrows to change the selected week Double clicking a task will bring up the daily time edit screen [...]
[...] fiscal periods defined in the CID Maintenance Fiscal Calendar screen, and will match the 'YearPrd' entries displayed in the GL Balances tab. f20 - f34 - SPERIOD### - Budget statistical amount for the corresponding fiscal period. The statistical fiscal periods 1 through 15 correspond to the sequence of fiscal periods defined in the CID Maintenance Fiscal Calendar screen, and will match the 'YearPrd' entries [...]
[...] field, then by the System Cash Checking Accounts screen 'Default AR Account' checkbox, then by the entries in the POSACCT Rule Maintenance record. Any Cash Account entries [...]
[...] closed.
Click the ‘Close Year’ button and the system will automatically process and post all of the entries needed to clear profit/loss to your retained earnings account. The retained earnings account that will be used can be found in the ‘Clearing’ tab inside the ‘Accounts’ tab of the CID Maintenance screen. The process generally only takes a few seconds and will open the next fiscal year for posting.
RE-OPENING AND RE-CLOSING THE YEAR
If any fiscal periods need to be re-opened for posting, you can edit and clear the ‘Closed’ and ‘Locked’ checkboxes for the period [...]
[...] These amounts are imported as already posted to the general ledger, and they will not create accounting entries. f6 - CtrlAcct - Enter 'Y' to code the line as the payable control account distribution entry. This sets the GL Account and the Amount as the Control Account entries [...]
[...] date. If there are any costs associated with the erroneous credit, they should be moved with journal entries. [...]
[...] Book >> Notes Import Screen Name: IMPORTNOTES Function: The Import Notes screen creates Note file entries tied to Organizations, Projects, and Project Opportunities. The Notes Import does not have an Export Template option. You can find a copy of the Notes Import Template in the ABIS FTP site in \Implementation Files\Import Templates. The Notes Import does not use the f1-f999 row and has the data field names in row 1. The import routine starts importing records on row 2 of the XLS file. The Note1 through Note4 data fields in the XLS file will be joined together [...]
[...] - Check this box to default the 'Add to Bank Rec' flag when posting to this account through Manual Journal Entries. [...]
[...] will likely be different. !WARNING! – Do not change the Type description for any of the rule detail entries! The entry in the Type field is used in the [...]
[...] field and run the report.
Other inventory reports that can be run in this manner include: Inventory Journal Report, Inventory Serial/Lot Report, Inventory [...]
[...] leave the box unchecked. f27 - GMTOff - Schedule offset from Greenwich Mean Time in whole hours (valid entries are -## to ##) f28 - DST - Enter a 'Y' to [...]
[...] complete re-import of ALL MBS Description details. Import duplicate records: If checked, duplicate line entries for the same item record will be imported [...]
[...] to set the GL account Allow Manual Posting field. Enter N to disallow use of this account in Manual Journal Entry.
[...] calculating your codes based on usage, enter your date range for the calculations. Usage includes timesheet entries, shipments, and production work order assignments. [...]
[...] CONTRACT Contract ENT Organization Custno + - ETEMP Email Template EXPRPT Expense Report GLBATCHH Journal Batch Batch Number + - INBOX Used for Inbox [...]
[...] account, where you can view account balances, budgets, and drill down even further into the General Journal.
