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[...] Payables . 8. Create a "Pass-Thru" that creates an AR Invoice from an AP Invoice. AP Invoice Master Screen Invoice Details Tab Voucher - Voucher Vendor - Soldfrom vendor which is where one got the purchase form RemitTo - Who to send the check to for the purchase or bill PO# - The purchase order that the invoice corresponds to. An invoice can have multiple purchase orders that it corresponds to which one can add more corresponding Purchase Orders on the "PO's on Invoice" tab. Invoice # - The invoice number of the bill. Inv Date - Invoice Date Post Date [...]
[...] options is the batch for Invoicing (Sales Order shipment or Time Entry billing). Many things affect which GL accounts will be debited or credited when creating an invoice. There are typically 5 accounts affected during invoicing: 1. Accounts Receivable - AR is debited in the amount of the invoice. 2. Revenue - Revenue is credited in the amount of the invoice less sales tax. 3. Sales Tax - Sales Tax is credited in the amount of the tax on the invoice. 4. Cost of Goods Sold - COGS is debited based upon the cost of the items on the Sales Order. 5. Work in Process - [...]
[...] further detail on CID options throughout the set up see the CID Setup Options page. CID Maintenance Master
The Master tab displays basic information about the company. This information is commonly used on reports and forms. Click to open full image Fields
CID: Company ID Company: Company name Address, Country, Phone, Fax, Email: Company address and contact numbers (These fields appear on several forms, including sales orders and invoices.) Master ENT: The same Code as entered in the Organization [...]
[...] current quantity in the new station after a successful scan. A
ACCTMGRBYORG - When enabled display account manager from parent company only. Otherwise, display all contacts with account manager attributes. ACCTMGRREQONENT - AcctMgrReqOnEnt ADDDATETOPROJOPPNO - ADDDATETOPROJOPPNO ADDSUSPECT - If enabled, suspect screen is launched after save of new Org, adding suspect attribute to new Org. NOTE: Orgs created from other screens will not auto populate a suspect attribute. ADDTODROPS - Add 1 to all drops with higher drop by 1 on change [...]
[...] Default Menu Location Maintain >> System >> Rule Maintenance Function The accounts receivable (AR) GL account used during the invoicing/shipping process and the point-of-sale (POS) can be established based on the sales order type. To utilize this feature, you need to update the Sales Order Type Overflow rule with the sales order type(s) and AR GL accounts you want to post against. Once the rule is updated properly, all orders with a matching SO Type will post the AR amounts to the specified GL [...]
[...] transactions for asset, liability, income, expense, or capital accounts. Recording of a debit amount to one account and an equal credit amount to another account results in total debits being equal to total credits for all accounts in the general ledger. If the accounting entries are recorded without error, the aggregate balance of all accounts having positive balances will be equal to the aggregate balance of all accounts having negative balances. Accounting entries that debit and credit related accounts typically include the same date and identifying [...]
[...] ID: ID of the company in accounting software Database Name: Name of the accounting database WIP Account: Work in Process account number PR Clearing: Payroll Clearing account number Equip Clearing: Equipment Clearing account number Path to PR SYS Files: Location of payroll software on server PR Company ID: ID of company in payroll software PR Database Name: Name of the payroll database Posting Window : Transactions may only be posted within the dates entered here. [...]
[...] Information Default Menu Location Maintain >> System >> Rule Maintenance
Function The Inventory vs. GL Dump Accounts rule controls which general ledger accounts are included in the overnight inventory reporting and reconciliation features, commonly referred to as the Nite Inventory process. Each GL account set up in this rule will be processed nightly, and will have account balances and transaction details stored in the data tables used for the Nite Inventory and Nite Usage reports. [...]
General Information
Default Menu Location Maintain >> Item Control >> Item Master Screen Name JUMP2 Function Item Control is a scalable inventory and item management solution that tracks inventory levels, costs, prices, transaction history, inventory locations, and much more. Complex pricing for purchasing and sales is easily maintained through separate item pricing and product groups. The Item Control module also allows you to maintain costs on several levels and automatically update costs based on multiple variables. It handles an unlimited number of warehouse [...]
[...] Unbilled PO Receipts utility is also available for quickly writing off the PO Clearing values to an offset GL account. Depending on the scenario, the correct clean-up procedure may or may not involve creating accounting, or it may or may not involve voiding or reversing an existing record. Pay close attention to each situation and take the appropriate action to correct each situation individually. For more information on the Unbilled PO Receipts report, refer to the following Wiki : RECONCILE & BALANCE KEY GL ACCOUNTS [...]
[...] Accounts screen. Other information entered on this screen such as Bank Name, Address, Routing Number, and Account Number may be printed on the check. The next check number that Adjutant will use is also defined on the System Cash/Checking Accounts screen.
Please note that the Next Check Number number may be changed at any time!!! You can change it while printing checks, or you can change the counter on the Checking Accounts screen.
It is THE USER'S RESPONSIBILITY to make sure the next check number matches up with the first check in the printer. Adjutant will increase [...]
General Information
A PO Receipt will debit the Item Control account and credit PO Clearing (aka Accrued AP). The credit to PO Clearing will be cleared when the receipt is invoiced in AP. If the invoice is created without clearing the receipt(s), the Clear Unbilled PO Receipts screen can be used to clear the credit.
Please note that your PO Clearing Account in the GL should reconcile to your Unbilled PO Receipts report. If it doesn't, then the most likely cause is an AP invoice that was distributed to the [...]
General Information
Default Menu Location : Maintain >> General Ledger >> GL Groups Screen Name : TRANCAT Function: GL Groups are used to drive revenue and costs to sub-accounts in the general ledger. Working hand in hand with Transaction Categories , the GL Group will mask over a particular part of the account number to offer more options in driving revenue and costs to the GL. GL Groups may be applied to: Sales Order [...]
[...] assigned stock items and inventory from the bottom left of each screen Warehouse Setup Item Screen Master Tab
The Master tab allows users to add new warehouse locations and contact information Fields
Whse Name: The code name of the warehouse. Description: A description of the warehouse. Company: The actual name of the warehouse. Address: The address of the warehouse. Street Address, City, State, Zip Code. Country: The country the warehouse is located in. Phone: The central phone number for the warehouse. Fax: The central [...]
[...] automatically change the 'Cash Acct' on the POS screen and the Apply Cash Receipts Screen to match the account tied to the selected payment method.
How to link the POS Cash Accounts to Payment Methods 1. Open the Rule Maintenance Screen (Maintain--> System --> Rule Maintenance) 2. Select 'POS Cash Accounts' from the drop down menu. 3. Click the ADD button, and fill in corresponding fields and link the cash code to a valid payment term (details below).
Rule Setup – Text Fields
Cash Code (Text1,5) = There should be five entries here to match the payment [...]
[...] General Information
Default Menu Location : Transaction >> Importers/Exporters >> Accounting >> GL Budget Export Screen Name : GLBUDGETEXP Function: Exports an existing general ledger budget to excel so that it may be modified and then re-imported using the GL Budget Import screen. You can also export a blank budget in order to create a new one in the same manner. GL Budget Export - Click for full size
Fields Starting GL [...]
[...] screenshot Function Financial Report Writer has the ability to generate different reports based on GL postings. Report Header Tab
Report Name: Unique name to identify the report. Heading: The heading to print on the top of the report. Sequence:
By Account Number
By Sequence Number - Uses the sequence number assigned on the GL Account Maintenance screen. Roll Up Groups
Double click the underline text to create a roll up group. Right click the underline text to show your [...]
[...] consultant for a visual display of the Journal Entry Architecture . Purchase Order
Receipts into GL: Debits the Item Control account and credits the PO Clearing account. These accounts are listed on the OHF tab of the Item Master. See this page for more info.
WO Work In Progress
Sales Order: Debits item WIP account and credits Item Control account for Sales Order shipments. Service Order: Debits item WIP account [...]
[...]
General Information Default Menu Location Maintain >> System >> Rule Maintenance
Function The GL Accounts for Inventory rule controls is a companion rule with the Inventory vs. GL Dump Accounts (INVDUMP) rule. Both rules together control which general ledger accounts are included in the overnight inventory reporting and reconciliation features, commonly referred to as the Nite Inventory process. This rule controls which GL accounts have their data sent to the nightly historical tables. Each GL [...]
General Description
Default Menu Location Transaction >> Importers/Exporters >> Accounting >> GL Budget Import Screen Name IMPORTBUDGET Function The GL Budget Import screen imports an Excel spreadsheet which can be viewed in the Budgets tab of the GL Account screen.
Import Budget Screen
Fields/Filters
File Name/Browse: Use the Browse button to locate and select the completed GL Budget import template file (in XLS format) Export Template: [...]
[...] clicking OK. Fields/Filters
Required fields are indicated with * *Active - Enter Y to mark the GL account active. Enter N to import an inactive account. If this field is left blank, the GL [...]
[...] Import Screen Name IMPORTAPINV Function The AP Invoice Import screen allows users to import external Account Payable invoices into Adjutant. AP Invoice Import Screen
File Name(Header)/Browse: Use the Browse button to locate and select the completed AP Invoice Header import template file (in XLS format). Note - both the Header and Distributions files are required and must be imported at the same time. File Name(Dists)/Browse: Use the Browse button to locate and select the completed AP Invoice Distributions import template file (in XLS format). Note - both the [...]
[...] import from completing. File Definitions
Required fields are indicated with an * *f1 - Item - Item Master item code for the associated OHF record. The item code must exist in Adjutant, or it will fail validation. *f2 - Whse - Inventory warehouse name. This is required to update existing records. If left blank, the warehouse will be set to the default from the import request screen. f3 - LeadTime - Order lead time in days for use in calculating delivery time. The Lead Time details in the Item C/V Part tab will override the OHF setting. f4 - OrderInc - Order increment [...]
General Information
Default Menu Location Maintain >> General Ledger >> GL Account Screen Name GLACCT Click here for a screenshot Function The GL Account screen allows new accounts to be entered. The Import From Acct button imports from the accounting general ledger chart of accounts . Master Tab
To add a new account, select the "Add" button in the upper right hand corner of the screen. enter all account [...]
[...] structure and headings of accounts should assist in consistent posting of transactions. Each nominal ledger account is unique to allow its ledger to be located. The list is typically arranged in the order of the customary appearance of accounts in the financial statements, balance sheet accounts followed by profit and loss accounts. Nomenclature, classification and codification Each account in the chart of accounts is typically assigned a name and a unique number by which it can be identified. (Software for some small businesses may not require [...]
Stock Inventory
Inventory Control Account: is determined by the Control Account listed on the OHF tab of the Item Master. If that account is blank or invalid, then the Control Account listed on the Warehouse screen will be used. If that account is blank or invalid, then the Control Account listed on the CID Maintenance screen will be used. Accounting of Stock Item
Purchase Order Receipt: [...]
[...] already be populated with each US state.
Code: Enter the two character postal abbreviation code.
GL Account: Enter a GL [...]
[...] barcode labels to Zerba printers (LabelEngineLoader.exe) Night Processing - Runs automated reports and GL Batching processes (AutoMainLoader.exe) Terminal Control - Interfaces Worth RF terminals to WMS (termcontrolloader.exe/termcontrolsloader.exe)
All of the services are installed the same way, using the service mill front end to install a new Service mill service
Service Install Instructions Bring up the Service+ screen, right click on the local computer in the tree, pick ALL Tasks, Install New Service Mill Service
Screen 1
Name1 and Name2 come from the Short Names [...]
General Information
Default Menu Location Reports >> General Ledger >> GL Distribution Report Screen Name GLDIST Function This report displays the distributions amongst the GL Accounts. GL Distribution Report Report Filters
Starting Batch Number: Filter to specific batch number Ending Batch Number: Filter to specific batch number Start Date: Filter to specific date End Date: filter to specific date Start Period: Filter to period End Period: Filter to period Period fields can be cleared [...]
[...] Function: Setup recurring journal entries either as a standard entry or as a distribution from a single account. GL Recurring Entries Fields
Name - Your name for the recurring entry. Description - A description of the journal entry (what it does, why it's there, etc). Type - Standard or Distribution.
Standard entries are fixed dollar entries, just like a manual journal entry.
Distribution entries allow you allocate a balance from one account to several other accounts based on percentages or statistical [...]
