Step One This is assuming that the invoice has already been paid. Create a positive credit for your customer for the amount of the order, using the Apply Cash Receipts Screen. This does not need to be matched with an invoice. AR Invoice Master - Click for full size Apply Cash Receipts and Adjustments - Click for full size Step Two Create a second credit to your customer for the negative amount of the invoice. Apply it directly to the invoice. [...]

Accounts Receivable Setup Options — 1.5%

[...] when apply cash receipts in the Apply Cash Receipts. CHANGEDISCACCT - Enables pop-up window on AP Invoice and Cash Receipt screen to allow user to change default discount given/taken GL account. CRALLACCT - CRALLACCT DIRITEMDET - DIRITEMDET FCBYPROJ - Change FC to generate by Custno/ProjID if FCBYPROJ setup option is enabled. FCEXCLPAID - If checkbox checked, then exclude all paid invoices from FC generation. FCITEMINT - FCITEMINT GRPSHIPBYCPO - Groups Invoices by Bill To + Cust PO. GRPSHIPBYPROJ - Groups Invoices by Project ID. GRPSHIPBYSHIPTO - Groups Invoices [...]

Approve AP Invoices for Payment — 1.4%

[...] Transaction >> Accounts Payable >> Approve AP Invoices Screen Name : APAPRPAY Function: Every AP invoice must be approved to pay before a payment may be issued for it. An AP Invoice may be approved on the Approve to Pay screen or directly from the AP Invoice screen . Approving an AP Invoice does not mean a check will be written for it. It only ALLOWS a check to be written for it. See the Print Checks page for more information on this. Approve AP Invoices for Payment Filters [...]

Daily Invoice Summary — 1.4%

General Description Default Menu Location Reports >> Accounts Receivable >> Daily Invoice Summary Screen Names DAILYINV Daily Invoice Summary Screen Function Daily Invoice Summary generates a summary of all the different invoices for a day for a sales person. Report Filters Custno: Enter the customer number to generate a report. Company: Enter the company name for the invoice. Start Date: Enter the start date for the report. End Date: Enter the end date for the [...]

Invoice Register Report — 1.3%

General Description Default Menu Location: Reports >> Accounts Receivable >> Invoice Register Report Screen Shot: INVOICESUM Function: The Invoice Register Report is used to give a list of Invoices in the system. The report also gives the invoice date, Net Amount, Freight, Sales Tax, Invoice Total, and Balance. The report can be filtered on many various fields such as customer, date, territory, status, order type, salesperson, and account manager. Report Filters Customer [...]

Print Invoices — 1.2%

[...] Accounts Receivable >> Print Invoices Screen Name : PRINTINV Function : Print/Email/Fax/EDI Customer Invoice(s). Fields and Filters Invoice Numbers : Enter a single invoice number or a range of numbers. A range can be entered by using a colon and several specific invoices can be entered by using commas. For example: 100,103,105:108 will print invoice number 100, 103, 105, 106, 107, and 108. All Unprinted: Check this box to print ALL invoices that have not yet been printed/processed. [...]

HOW TO - Refund a Customer Credit — 1.1%

General Information Default Menu Location : Transaction >> Accounts Receivable >> AR Invoice Master Screen Name : AP2AR Function : The Create AP Invoice from AR Invoice screen allows a refund check to be issued from a credit or deposit on a customer's account. The AR2AP button is only accessible when the invoice has a credit balance (a negative amount). AR to AP The customer MUST be setup as a Vendor in order to pay them (must have SOLDFROM and REMITTO attributes). [...]

HOW TO - Issue a Sales Tax Credit — 1.1%

General Information Default Menu Location Transaction >> Accounts Receivable >> AR Invoice Master Screen Name INVMAST Function This screen is used to view a customer invoice. You can also edit Header information, credit unpaid invoices, issue tax credits, issue refunds, pay by credit card, and print the invoice. Enter the invoice number and click Edit button to change a field on the header. Procedures STEP 1: Open [...]

Project Checklist — 1.1%

[...] the rule. The Node Level establishes the indentation level of the line item. Node Levels are -1 for headers, 0 for sub-groups, and then 1 through 3 for increasing levels of indentation for the line items. Creating a new checklist in the Project Checklist rule is most easily accomplished using the Rule Detail Import from a spreadsheet. Importing rule details is an advanced user function and should only be performed with the help of a support consultant. There is a high potential for data loss or data damage if the import is not performed correctly. Details on the setup [...]

Approve-Edit Billing — 1.1%

Default Menu Location Transaction >> Time Billing >> Approve/Edit Billing Selection Filters screen Matching Data screen Selection Filters Selection filter screen is used to edit, approve and print pending invoices. Fields/Filters Work Order: Enter a work order number here to load it into the Matching Data grid SvcOrd: Enter a service order number here to load it into the Matching Data grid Organization: Enter a customer here to load all of their service orders into the Matching Data grid (after they have been transferred) [...]

Customer Statements — 1.0%

[...] From: Choose the option required for how the report will be generated, either aged from Due Date or Invoice Date Only x Days after Invoice Date: Exclude customers that do not have an invoice older than this number of days. Both invoices will print if a cusotmer has an invoice older and newer than this number of days. Print Only: Check this box to bypass Message Control and go directly to the Windows print screen Auto Process: Check this box to auto-process the Customer Statements [...]

Cash Receipt Import — 1.0%

[...] errors are encountered. Fields/Filters Required fields are indicated with an * f1 - InvNo - AR Invoice to apply the cash receipt as a payment. If left blank, the cash receipt will be created as an open credit or a deposit. *f2 - CustNo - Bill To customer number in Adjutant f3 - TranDate - Transaction Date (MM/DD/YYYY). Used for report selects to differentiate between the GL posting date and the receipt date. *f4 - PostDate - Postmark or Posted date (MM/DD/YYYY) *f5 - CashAmt - Dollar amount of cash received *f6 - RefNo - Reference number or check number *f7 [...]

Manual Invoice — 0.9%

General Description Default Menu Location Transaction >> Accounts Receivable >> Create Manual Invoice Screen Name MANINV Create Manual Invoice Screen Function Manual Invoice screen generates an invoice with a Description, Item Number, Price, Order Number, including Bill To, and Sold To information. Fields/Filters Client: Customer number, Phone number, and Company name Bill To: Bill to customer information - Customer number, Phone number, Company name Ship To: Ship [...]

Shipping Setup Options — 0.8%

[...] number. ADJAR - Adjutant Accounts Receivable module is installed. ASKEDITNOTE - Allows the user to edit the Invoice Header note in the Approval/Edit Billing and Ship SO screens after creating the invoice. AUTOQUICKCART - Automatically creates a carton with settings from QUICKCARTON whenever a shipping event is created. If AUTOQUICKCART is enabled, make default QuickCart when SE is saved. BOLBYCARRIER - If enabled split up BOLs by shipto/carrier. If SE already has a linked FPO (pomast.sekyno), [...]

Sales Order Types (SOTYPE) — 0.8%

[...] variety of things in Order Entry and Invoicing. Types allow you to separate orders, change the SO and Invoice form, prefixes, invoice status, revenue and COGS coding, etc. How to add a new Sales Order Type 1. Open the Rule Maintenance Screen (Maintain--> System --> Rule Maintenance) 2. Select 'Sale Order Types' from the drop down menu. 3. Click the ADD button, and fill in corresponding fields (details below). Fields Text1 = Name (20) Text2 = Code (1) Text3 = Sales Order Form Name Text4 = SOC Questions to Exclude Enter SOC Report [...]

Invoice Summary by Plant — 0.8%

General Description Default Menu Location Reports >> Accounts Receivables >> Invoice Summary by Plant Screen Name INVSUMPLANT Invoice Summary by Plant Screen Function Invoice Summary Report screen generates an invoice summary report with the [...]

Organization Attributes - Bill To — 0.7%

[...] maintained in the Rule Maintenance screen by selecting Customer Transaction Codes from the drop-down menu Invoice Form: The invoice form used for this customer Invoice forms may be added/deleted in the Rules area of Adjutant by selecting Invoice [...]

AR Aging Report — 0.7%

[...] Number of days for the different groups on the report. Age From: The report can age the invoices from Invoice Date or Due Date. Include/Exclude/Deposits Only: This option applies to prepaid deposits (cash receipts that are not applied to an invoice and are marked as a deposit). As of: Enter a date here to run the report as of a prior date. Leave this field blank to run the report as of the current time. Invoice Status: Choose an invoice status, or select All to see all invoices. [...]

Contract Master — 0.7%

[...] Contract Master Screen Name CONT1 Contract Master Screen Function General tab is used to add/edit/delete all contracts with other customers. Creating New Contracts To create a new contract: 1. Type in the Organization associated with the contract into the upper left hand box: 2. Click the 'New' button on the right side of the screen: 3. Enter in the appropriate contract info, then click the save button: From here, you can then enter in the rest of the contract details in the following tabs. Fields/Filters Contract #: The name of the contract [...]

AR Aging with Payments Report — 0.6%

[...] Aging with Payments report displays the AR Aging with a Payment/Adjustment/Credit History for each invoice. Report Filters Customer No/Company: Enter a Customer Number or name to run the report for only one customer, otherwise leave these fields blank. Aging Groups (Days): Number of days for the different groups on the report. Age From: The report can age the invoices from Invoice Date or Due Date. Invoice Status: Choose an invoice status, or select All to see all invoices. [...]

Drop Folders for Document Vault — 0.6%

[...] Folder. Check this box for the Voucher folder. List of Codes Code Description Prefix APMAST AP Invoice Vendno + - + Invoice Number + - ASSET Asset Custno + - + TagID + - BILLMAST AR Invoice Invoice Number + - BOL Bill of Lading BOL # + - BOM Bill of Material BPONO Bid Purchase Order Bid PO Number + - COIL Coil Coil Lot + - CONTRACT Contract ENT Organization Custno + - ETEMP Email Template EXPRPT Expense Report GLBATCHH Journal Batch Batch Number + - INBOX Used for [...]

HOW TO - Change the Billing Cycle (Month and Year) of an Invoice — 0.6%

Default Menu Location Transaction >> Accounts Receivable >> AR Invoice Master AR Invoice Master - Click for full size Procedures Enter the Invoice Number [...]