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Apply Cash Receipts — 9.3%

General Information Default Menu Location: Transaction >> Accounts Receivable >>Apply Cash Receipts Screen Name: CASHREC Function: The Apply Cash Receipts screen is used to enter cash receipts and apply them against open AR invoices. To apply cash [...]

Cash Receipt Import — 9.3%

General Information Default Menu Location Transactions >> Importers/Exporters >> Accounting >> Cash Receipts Import Screen Name IMPORTCASHREC Function The Cash Receipt Import screen will import and apply Cash Receipts towards open AR invoices or create deposit/open credit receipt records. Cash Receipts Import Screen File Name/Browse: [...]

System Cash/Checking Accounts — 5.4%

General Information Default Menu Location : Maintain >> Accounts Payable >> Cash/Checking Accounts Screen Name: APCHKACCT Function: Add/Maintain checking accounts for the Accounts Receivable and Accounts Payable modules. System Check Accounts Check Numbers Checking Accounts are defined once in the Checking Accounts screen. Other information entered on this screen such as Bank Name, Address, Routing Number, and Account Number may be printed on the check. The next check number that Adjutant will use is also defined on the System Cash/Checking [...]

AR Invoice Import — 5.4%

[...] General Information Default Menu Location : Transaction >> Importers/Exporters >> Accounting >> AR Invoice Import Screen Name : IMPORTINV Function: This screen imports a header and detail Excel file (XLS) into Adjutant to load the AR invoice tables. AR Invoice Import Screen File Name(Header)/Browse: Use the Browse button to locate and select the completed AR Invoice Header import template file (in XLS format). Note - both the Header and Details files are required and [...]

CID Accounting Setup — 3.9%

[...] Posting Window field controls when transactions can be posted in the system. Any transaction (invoice, cash receipt, check, inventory transfer, production, etc) must be executed with an accounting date that falls within the posting window. Click here for CID Accounting Backend Screen Fields Name: Name of the accounting software Backend Type: Server type Path to SYS Files: Location of accounting software on server Company ID: ID of the company in accounting software Database Name: Name of the accounting database WIP Account: Work in Process account number [...]

Company ID (CID) Maintenance — 3.9%

[...] Posting Window field controls when transactions can be posted in the system. Any transaction (invoice, cash receipt, check, inventory transfer, production, etc) must be executed with an accounting date that falls within the posting window. Click to open full image Fields Name: Name of the accounting software Note: Can not be left blank, must have one of the drop down options selected. Backend Type: Server type Note: Can not be left blank, must have one of the drop down options selected. Path to SYS Files: Location of accounting software on server [...]

Bank Reconciliation — 3.9%

[...] BANKREC Function : The Bank Reconciliation screen provides an interface to reconcile Adjutant AP and AR transactions to your bank's current balance. The Bank Rec screen may also be used to enter Manual Cash Adjustments. Filters The Filter tab of the Bank Rec screen controls what is displayed on the Checks/Deposits/Adjustments tab. The user may select a Checking Account, Date Range, and Status. Leaving the Date Range blank will return all records for the selected checking account and status. The Group By Deposit Code/Date option [...]

Auto Apply Cash Receipts — 3.4%

General Information Default Menu Location: Transaction >> Accounts Receivable >>Auto Apply Cash Receipts [...]

Go Live Checklist — 2.9%

[...] Process/Event Comment Complete Date _ MOCK GO LIVE Mock Go Live Export files from legacy system: Open AR _ _ Mock Go Live Export files from legacy system: Open AP _ _ Mock Go Live Export files from legacy system: Inventory Quantities/Costs _ _ Mock Go Live Export files from legacy system: Coil quantities/costs/info _ _ Mock Go Live Import files into Adjutant: Open AR _ _ Mock Go Live Import files into Adjutant: Open AP _ _ Mock Go Live Import files into Adjutant: Inventory Quantities/Costs _ _ Mock Go Live Import files into Adjutant: [...]

Customer Cash Receipts - Annually — 2.9%

General Description Default Menu Locator Reports >> Accounts Receivable >> Cash Receipts - Annually Screen Name CASHCUSTAN Cash Receipts-Annually Sreen Function Customer Cash Receipts- Annually generates a list of annual report for every customer. Report Filter Year: Choose the correct year you want the report to generate. Order Type: Choose a report type from the menu -- Bid Order, Change Order, One Time [...]

Apply Credits — 2.7%

General Description Default Menu Location Transaction >> Accounts Receivable >> Apply Credits Apply Credits Screen Screen Shot ARAPPLYCRED Function The Apply Credits screen is used to apply open credits in [...]

HOW TO - Refund a Customer Credit — 2.5%

General Information Default Menu Location : Transaction >> Accounts Receivable >> AR Invoice Master Screen Name : AP2AR Function : The Create AP Invoice from AR Invoice screen allows a refund check to be issued from a credit or deposit on a customer's account. The AR2AP button is only accessible when the invoice has a credit balance (a negative amount). AR to AP The customer MUST be setup as a Vendor in order to pay them (must have SOLDFROM and REMITTO attributes). If you see the message 'Not [...]

Accounts Receivable Setup Options — 2.5%

[...] option is set. ARCREDITDISC - Calculates available discounts on invoices when applying a credit in the Apply Credits screen. ARFULLDISC - Shows the full discount offered in the Cash Receipt screen, regardless of what the paid amount is. Discount is calculated on balance if set, not paid amt. ARNODEFPOST - Leaves the Post Mark Date blank (does not default to today when tabbed through). ARSTATECR1ST - Alter the Customer Statement report to allow the Invoices to be sorted by the grouping with negative balances first and then positive balances. [...]

Adjutant End of Year Guide — 2.5%

[...] pre-end of year preparation steps and actual end of year closeout steps. Not all of the steps will apply to all customers. The steps presented are the best practice procedures for most customers and may not reflect every customer’s end of year needs. This guide is also not meant to be an all-inclusive guide for every customer. Some customer’s unique required end of year reporting procedures may not be included. ABIS Consultants are available to help with any of the topics presented in this guide. PREPARATION FOR END OF YEAR PEFORM AN INVENTORY CYCLE COUNT ABIS [...]

Apply Debits — 2.5%

General Information Default Menu Location Transaction >> Accounts Payable >> Apply AP Credit Screen Name APAPPLYCRED Apply AP Debits Function The Apply Debits screen is used to add a debit ( vendors credit ) to an invoice they have already issued To apply an open debit, click New and enter the customer ID or customer name. Enter a Paid Date and select the open invoices to apply [...]

AR Aging Report — 2.2%

General Description Default Menu Location Reports >> Accounts Receivable >> AR Aging Screen Shot ARAGING Function The AR Aging report displays Accounts Receivable aged into four different periods. The time period groups will default to 30-60-90-120 days, but can be changed by the user. Fields/Filters Customer No/Company: Enter a Customer Number or name to run the report for only one customer, otherwise leave these fields blank. Aging Groups (Days): Number of days for the different groups on the report. Age From: The report [...]

District Cash Receipts — 2.2%

Reports ==> Tapping ==> District Cash [...]

AR Past Due Emails — 1.5%

General Information Default Menu Location : Transaction >> Accounts Receivable >> AR Past Due Emails Screen Name : ARPASTUDE Function: Sends emails or faxes, along with a Customer Statement attachment, to customers that have past due invoices. AR Past Due Emails Fields Cust# / Company : Enter a Customer ID or Name to filter the emails to a single customer. Leave these fields blank to send emails to all customers with past due invoices. Invoice Status : Filter by invoice status or leave as "All" to send emails for all invoices. [...]

AP Invoice Master — 1.2%

[...] screen you can: 1. Create a new AP Invoice. 2. Create an AP Invoice from a PO Receipt, or several PO Receipts. 3. Edit an existing AP Invoice. 4. Void an existing AP Invoice. 5. Mark an invoice as approved. 6. Print a Manual Check for an invoice. 7. Set up Recurring Payables . 8. Create a "Pass-Thru" that creates an AR Invoice from an AP Invoice. AP Invoice Master Screen Invoice Details Tab Voucher - Voucher Vendor - Soldfrom vendor which is where one got the purchase form RemitTo - Who to send the check to for the purchase or [...]

AR Aging with Payments Report — 1.2%

General Information Default Menu Location Reports >> Accounts Receivable >> AR Aging with Payments Screen Name ARAGINGPAY Function The AR [...]

Chart of Accounts — 1.2%

[...] current/liquid accounts first to the least current/liquid accounts. Current assets generally include cash, bank accounts, accounts receivables, inventory, supplies, and prepaid expenses. These accounts have normal debit balances. The second range of account numbers will generally be the property, plant, and equipment. These accounts include land, buildings, equipment, vehicles, and accumulated depreciation for those assets. These accounts have normal debit balances. The third range of account numbers are current liabilities accounts. These accounts include accounts payable, [...]

Clear Unbilled PO Receipts — 1.2%

[...] General Information Default Menu Location : Transaction >> Accounts Payable >> Clear Unbilled PO Receipts Screen Name : CLOSEPOREC Function: Clearing/Closing Unbilled PO Receipts removes PO Receipt records from the AP Invoice Screen. This process is typically used when an AP Invoice is entered without the corresponding [...]

AR Recap — 1.2%

General Description Default Menu Locator Reports >> Accounts Receivable >> AR Recap Screen Name ARRECAP AR [...]

Commission Plans — 1.0%

[...] button to start adding your tiers and applicable rates for each. The Commission Rate field does not apply to Tiered Plans. The rate always comes from the tiers. Blanket Plans A Blanket Plan can be set up if a salesperson receives commission regardless of whether they are on the Sales Order. This is particularly used in conjunction with a specific Sales Order Type and/or Customer. Please Note: A person must have the COMMBLANKET attribute in order to be set up on a Blanket Plan. Blanket Plan: Check this box to flag the plan as a Blanket Plan. Customer No: The [...]

Credit Hold & Credit Limits — 0.7%

[...] Maintenance screen. Credit Limit Calculation A customer's credit limit is calculated by adding the current AR balance to the current Open Sales Order amount. For example, a customer with a $10,000 credit limit will exceed that amount if you enter a sales order for $1000 and they already have a $9100 balance in AR. The Past Due Days Limit creates the same restrictions as exceeding a credit limit. If an invoice has remain unpaid for a period greater than the "Past Due Days Limit," then the customer is said to have exceeded their credit limit. Credit [...]

Cut Charge / Freight Charge Setup — 0.7%

[...] Customer Pricing to set the cut charges. Charge Basis-Charge Per Cut: The Charge Per Cut option will apply the cut charge to each item quantity that requires cutting according to the setup. For example, if I sell 5 items on a single line that all need cutting, the cut charge will be 5 X the charge amount. Charge Basis-Charge Per Line Item: The Charge Per Line Item option will calculate a single charge per line item that requires cutting, regardless of the quantity sold on that line. For example, if I sell 5 items on a single line that all need cutting, the cut charge [...]

General Ledger Setup Options — 0.7%

[...] Receivable module is installed. ADJGL - Adjutant General Ledger module is installed. AUTOAPPLYCC - Apply CC credits to matching invoices during superbatch processing. CC screen changed to save SO Keyno into CCLINK field. Function looks for CCLINKS matching the current invoice, and applies them if found. BGAUTOJC - Automatically generates the matching WIP entries for Job Cost when an Invoicing batch is created. BGAUTOSO - Automatically generates the matching WIP entries for Sales Orders when an Invoicing batch is created. BGAUTOSVR - Automatically generates the matching [...]

Commission Calculator — 0.7%

[...] screen. The information in the commission calculator is generated based upon sales orders, invoices, and cash receipts [...]

AR Credit Report — 0.7%

General Information Default Menu Location Reports >> Accounts Receivable >> AR Credit Report Screen Name ARCREDIT [...]

Email Template — 0.5%

[...] Name: The name of the template Template Names ARPASTDUE - Used for past due reminders sent via the AR Past due screen. PRINTINV - Used when emailing invoices. PRINTPO - Used when emailing purchase orders PRINTPWO - Used when emailing production work orders. PRINTRFQ - Used when emailing customer quotes. PRINTSO - Used when emailing sales orders. PRINTSTATE - Used when emailing customer AR [...]

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