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Page History: HOW TO - Release and Ship Freight Using a Material Receipt

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Page Revision: Tue, 28 Oct 2008 08:22

STEP 1: TRANSACTION >> LOGISTICS >> IN-OUT PROCESS

STEP 2: Enter the Material Receipt Number from the MR Label on the paper Material Receipt into the MRID blank (or scan the barcode on the MR Label with a light pen). Press Enter.

STEP 3: Type or scan the code for the organization to which the package was sold into the Sold To: blank. Press Enter. The name of the Sold To organization appears in the blank to the right and the cursor advances to the next row.

STEP 4: Type or scan the code for the organization to which the package was billed into the Bill To: blank. Press Enter. The name of the Bill To organization appears in the blank to the right and the cursor advances to the next row.

STEP 5: Type or scan the code for the organization to which the package will be shipped into the Ship To: blank. Press Enter. The name of the Ship To organization appears in the blank to the right.

STEP 6: Click on the Save button.

STEP 7: TRANSACTION >> LOGISTICS >> MR PICKING

STEP 8: Enter the Material Receipt Number from the MR Label on the paper Material Receipt into the MRID blank (or scan the barcode on the MR Label with a light pen). Press Enter.

STEP 9: The Adjutant Organization ID of the customer appears in the CustNo blank, with the full name of the customer below it.

STEP 10: Click on GEN. The "Update Shipping Event" window appears, with a generated Shipping Event Number ("SE Number").

STEP 11: Enter the internal Event Name, if any. (In many companies, this is an internal tracking number from the company’s database of shipments.)

STEP 12: Enter the Destination Code, if any, designating the physical location for shipment.

STEP 13: Enter the Shipping Method (the freight carrier name or the method of shipment).

STEP 14: Click Save. Adjutant returns to the Material Receipt Release window.

STEP 15: Choose the shipping event you just generated from the Shipping Event drop-down menu.

STEP 16: Choose the appropriate RF Terminal for shipping from the drop-down menu. (In some warehouses, the drop-down menu contains only one choice, a queue. Choose the queue, and the shipment will be handled by the next available RF Terminal.)

STEP 17: Check Submit for Grouping/Packing.

STEP 18: Click Release.

STEP 19: Check Release to Shipping. Click Release.

STEP 20: Adjutant prints a Packing Form with two sheets – one for office personnel and one for warehouse personnel.

STEP 21: Pack existing freight in the warehouse into new cartons for shipment.

STEP 22: Type $$ and press Enter to return to the scanner’s Main Menu.

STEP 23: Type 8 and press Enter.

STEP 24: The label printer prints out two copies of a new C Label for each carton to be shipped.

STEP 25: Affix one copy of each C Label to each carton to be shipped. Affix the other copy to the Packing Form.

STEP 26: Scan the barcode for the SE Number on the Packing Form, then scan all the attached C Labels that will go into that carton.

STEP 27: Type $$ and press Enter to return to the scanner’s Main Menu.

STEP 28: Type 11 and press Enter.

STEP 29: Scan each carton's C Label, then enter the correct dimensions and gross weight of the carton into the scanner. Repeat this process for each carton to be shipped.

STEP 30: If necessary, return the Packing Form with affixed labels to office personnel to match with the other copy of the Packing Form and use in the following steps.

STEP 31: In some implementations of Adjutant, it is necessary to clear the packing hold on the shipment. In Adjutant, choose MAINTAIN >> PROJECTS, click on the Shipping Events tab, and clear the PackHold checkbox.

STEP 32: TRANSACTION >> LOGISTICS >> SE PICKING

STEP 33: Enter or scan the Shipping Event Number from the Packing Form into the Shipping Event blank.

STEP 34: Choose the correct scanning terminal in the warehouse (or the queue) from the RF Terminal drop-down list.

STEP 35: Check Release for Shipping.

STEP 36: Click on Release to Warehouse.

STEP 37: In Adjutant, choose MAINTAIN >> PROJECTS

STEP 38: Enter the Shipping Event Number (without the "-A") into the Project # blank and press Enter.

STEP 39: Press the Print button.

STEP 40: Adjutant prints a Project Load Sheet with a Shipping Event barcode, a Load Number barcode and Carton ID Numbers, locations, weights and dimensions for each carton to be shipped.

STEP 41: When the shipping trucks arrive, log on to the wireless hand-held scanner. The Main Menu appears.

STEP 42: Type 39 and press Enter.

STEP 43: Scan the Shipping Event barcode on the Project Load Sheet, then scan the Load Number barcode.

STEP 44: Scan the barcode for the shipment’s current location, then scan the barcode for the shipment’s destination (a code that represents the destination office or warehouse, or in some cases the freight carrier handling the shipment; this is often printed on a reference page in the warehouse).

STEP 45: The scanner displays "Which C#?" Scan the C Number of each carton, and the scanner displays the percentage done. After the last carton is scanned, the scanner displays "Scanning Complete."

STEP 46: Load the shipment onto the truck.

STEP 47: The warehouse and the business office should each file a copy of the Project Load Sheet for its records.