Page History: Print AP Checks
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Page Revision: Fri, 31 Dec 2010 09:10
Checking Accounts
Checking Accounts may be defined in the Checking Accounts screen (Maintain >> Accounts Payable >> Checking Accounts).
Other information on this screen such as Bank Name, Address, Routing Number, and Account Number may be printed on the check.
The next check number that Adjutant will use is also defined here.
Check Numbers
As stated above, the next check number that Adjutant will use is defined by the Checking Account screen.
Please note that this number may be changed at any time!!! You can change it while printing checks, or you can change the counter on the Checking Accounts screen.
It is YOUR (the person printing checks) RESPONSIBILITY to make sure the next check number matches up with the first check in the printer.Check Numbers for Electronic (ACH/EFT) Payments
When you go to print a Manual Check for an electronic payment (or any payment that doesn't use a check number), make sure to check the box that says "Don't Change Check Counter."
If the AP Invoice has a
Payment Priority of
E, this box will be checked by default.
You can change the check number to something else (like 99999080408...the last six digits being the date) and the check counter will not automatically change.
Print Checks
Checks are typically printed from the the Print Checks screen (Transaction >> Accounts Payable >> Print AP Checks).
A single check may be issued for a single invoice from the Manual Check screen.
There are several options available to you on the Print Checks screen, such as:
These options allow you to print checks for specific invoices that have been approved, instead of all approved invoices.
After printing checks, the program will ask if you want to
"Reprint All Checks?"Clicking YES will void all of the checks you just printed and reissue the checks with new check numbers.If overflow stubs are enabled, and any checks paid more invoices than the overflow threshold, an messagebox will appear prompting the user to setup for the printing of the overflow check stubs. Select the correct printer to use (Plain Paper), and any checks that have overflow stubs will have a new stub printed listing all the invoices paid on that check.
Prepaid Checks
Prepaid checks may be printed from the Print Checks screen. Click the tab that says
PrePay Check.The Checking account will be credited (as with any check) and the Control Account will be debited. The Control Account, by default, is the Prepaid Expense account as it is set on the
CID Maintenance Screen. This account will be credited when the debit is applied to another AP Invoice.
Verify the Check Date, Check Number, Vendor, Check Amount, and Check Memo/Note are all correct before clicking the Print Check button.
A prepaid check will show up as a debit invoice amount in Payables. The invoice number will be "PPXXXX" where X is the check number.
This invoice may be approved and "paid" through Print Checks.
