Organization Attributes - Bill To

Modified on Thu, 24 Mar 2022 14:42 by J Denniston — Categorized as: Address Book, Attributes

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General Description¶

Default Menu Location Maintain >> Address Book >> Organization

The Bill To Screen is accessible from the Organization screen

The Bill To screen is used to maintain billing information such as, Payment Terms, Credit Limits, Customer Transaction Category, etc.

Fields/Filters¶

Terms: The agreed terms of payment

Payment Terms are maintained in the Rule Maintenance screen by selecting Terms Codes from the drop-down menu

Credit Limit: Enter a dollar amount here to set the maximum open balance a customer may have

If the DOCLIMITCHECK setup option is selected for your company, this amount will be checked in AR each time a new task or sales order is started for this customer. If the DOCLIMITCHECK setup option is enabled and the customer has 'Do Not Exceed' in their Bill To screen, users won't be able to add a sales order or quote until the customer is under the credit limit.

If the open balance is over this amount, the task or sales order will be cancelled unless the user has the EXCEEDCREDITLIMIT security right.

Business Type: Enter the type of business here

Business Types are maintained in the Rule Maintenance screen by selecting Business Types from the drop-down menu

State Registered: This field uses the States rule in Rule Maintenance. This field along with the corresponding date field can be used for custom reporting

Credit App/Updated/Financials dates: These fields allow you to enter dates that can be used for custom reporting

Misc Code: User-defined field

Discount: The default percentage of additional discount agreed upon, if any

Territory: The territory or region of the organization

Organization Territories are maintained in the Rule Maintenance screen by selecting Organization Territory Codes from the drop-down menu

Acct Cust Code: The customer code used for accounting; the A/R Customer Code in your accounting software package

AR Account: The specific control account number for this organization, if necessary

Cust Category: The customer's Transaction Category used for billing

Customer Transaction Categories are maintained in the Rule Maintenance screen by selecting Customer Transaction Codes from the drop-down menu

Invoice Form: The invoice form used for this customer

Invoice forms may be added/deleted in the Rules area of Adjutant by selecting Invoice Forms from the drop-down menu

Comment: Select a default comment to appear on the customer's invoice

This comment will be inserted into the notes field of the Invoice Header and may be edited by opening the Invoice Headers screen

Customer comments are maintained in the Rule Maintenance screen by selecting Customer Comments from the drop-down menu

Credit Hold: The Credit Hold Check Box will completely lock down a customer from any ongoing business, even including production, purchasing, loading and shipping for an order. User are allowed to make new quotes when a customer is on credit hold. By clicking the Credit Limit hyperlink, users can allow selected orders and quotes to be sent through the order process while still keeping the customer on credit hold. Find more information on using credit holdshere.