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Page History: Accounts Payable ACH Setup Process

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Page Revision: Tue, 15 May 2018 08:15



General Description

A new Accounts Payable ACH process has been developed that sends an ACH formatted file per AP check paid. This process can also send a formatted email to the AP Contact of the check recipient, or a default email address of your choice. Below is a breakdown of the screens involved, and the required setup.

Screens Involved

- Rule Maintenance

- Checking Accounts

- Contacts

- Generate AP EFT File

Required Setup



Rule Maintenance:

First requirement is to setup the ACH Data Setup rule.

GL Account - Here you will specify the checking account from which payments will be made.

File Name - This is where you will specify the name of the file that is generated.

Format - This is currently built to handle Amegy Bank's format. Contact your consultant to discuss what is needed to generate a format for your specific bank.

Default Email - Here you can specify a default email for the file to be sent to; the process will only send to this email address if there is no AP contact associated to the Company receiving the check payment.

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Checking Accounts:

Next, navigate to the Checking Accounts screen, and add the ACH information to the GL Account you specified in the rule above.

ACH Name - The name of the Bank.

ACH ID - The associated ACH ID Number used to process the transactions.

Next ACH Check Number - Enter the first check number to begin with. This will count up as checks are processed.

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Contacts:

The system will send the file in an email to the AP Contact associated to the recipient company. To make a contact an "AP Contact" simply navigate to the Contacts screen, and add the "AP Contact" attribute to the contact record.

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